Create an offset account on the
Accounts Payable Parameters form.
Link a customer to a vendor with the Customer field on the
Vendors form.
Create offsetting payments for A/R and A/P on the
A/R A/P Payment Offset form.
Select either the vendor or the customer. Only vendors and
customers with a corresponding customer or vendor appear in the drop down
lists. The grid populates with outstanding invoices and vouchers.
Select a combination of vouchers and invoices that have equal
amounts. For example, select an invoice for $1,000 and two vouchers; one for
$400 and one for $600. If you don't have amounts that exactly balance, click
the offset amount either for the voucher or the invoice and provide the new
number.
Click Create
Offsets. A message is displayed that tells you that A/P and A/R
payment distributions were created. You can now post these payments using the
A/R Payment Posting and A/P Check Printing/Posting forms. The grid on the
A/R A/P Payment Offset form does not
refresh with current data until you post.
View payments as offset with the Offset check box on these forms: A/R Payments, A/R Payment
Distributions, A/P Payments, and
A/P Payment Distributions.
Note: Offset payment distributions cannot be deleted using the A/R Payment
Distributions or A/P Payment Distributions
form; however, these distributions are deleted when payments are posted or if you
manually delete the payments using the A/R Payments or
A/P Payments form.