Mapping Bank Files to A/R Payments and Distributions

Use the information in this topic to set up the mapping between an electronic A/R payment file from a bank and CloudSuite Business tables, so that the import works for specific bank file formats.

Follow these steps:

Use the A/R Customer Bank Account to link customers with their bank routing and account numbers.
Use the A/R Payment Import Conversions form to specify conversions of values from incoming payment files into acceptable CloudSuite Business values.
Use the A/R Payment Import Field Mappings form to set up the needed format types.
Use the A/R Payment Import Mappings form to define the import logical folder, contents, and formatting of an incoming A/R payment file from a specific bank:
1. Specify this information:
  Map ID and Description
  
  Specify an ID and description that clearly define the bank and the type of file to be used for this import.
  
  Import Logical Folder
  
  Specify the import logical folder where files to be imported with this format are placed for processing. The logical folder must already exist, and you must belong to the same authorization group as the logical folder.
  
  Type
  Specify one of these options:
  
  Delimited: There is a delimiter character between each field in the imported file.
  
  Non-Delimited: There are no delimiters in the imported file.
  
  NACHA CCD: This Map ID is used when you import fixed format files that use the NACHA format. In this case, you cannot further define the mapping. The Electronic File Transfer Imports form will process incoming files based on the standard NACHA CCD fixed format.
2. If Type is set to Delimited, specify the delimiter character and specify whether the fields are enclosed in quotation marks. If so, the quotation marks are stripped off.
3. If amounts in the imported file do not contain an actual decimal point, but have an implied decimal point, select Amounts Contain Implied Decimal and then specify the number of digits that are included to the right of the decimal.
4. Specify the Date Format used in the file.
5. Specify whether Record Identifiers Are Used in the file. If yes, then specify this information:
  
  Record Identifier Field Number
  
  If Type is set to Delimited, specify the field position of the Record ID field.
  
  Starting and Ending Position
  
  If Type is set to Non-Delimited, specify the characters in the row that are the start and end of the Record ID value.
6. In the Mapping Groups section, specify this information:
  
  Group
  
  Specify the name of the mapping group, which identifies the purpose of field mappings in the group. Currently the options are Payment or Distribution.
  
  Sequence
  
  Specify the sequence number.
Use the A/R Payment Import Field Mappings form to determine how imported data is viewed.
On the A/R Payment Import Form form, import a bank file:
1. Specify the Map ID and the Import Logical Folder fields.
2. Click Process.
3. Ensure everything came in as expected.