Expense Report

The Expense Report provides the details of the expenses submitted by a user for review or approval.

The table lists the information displayed in the expense report in addition to the basic information. See Reviewing the Expense Management reports.

Content Description
ER TP Comparison The detailed comparison of the expense report with a linked travel plan, when an expense report is created from a travel plan.
Financial Overview The overview includes:
  • The total reported expenses, excluding the cash advances.
  • The personal expenses, excluding the cash advances.
  • The total expenses amount excluding the personal expenses.
  • The unauthorized expenses.
  • The approved business expenses, excluding the unauthorized expenses.
  • The business expenses associated with the company Paid payment type, excluding the cash advance.
  • The VAT Reclaim and the VAT non-reclaim amount.
  • The amount paid to the corporate charge card issuer for the corporate charge card expenses.
  • The remaining balance paid to the user by the company. This balance is generated from the previous expense report and is deducted from the current expense report amount.
  • The reimbursed amount generated from the user's previous expense reports and included in the current expense report.
  • The amount associated with the Cash Advance expense type.
  • The total amount paid by the user to the company.
  • The amount to be paid by the company. This amount is advanced to the next expense report.
  • The amount paid to the company.
  • The amount paid to the user.
  • The amount paid by the user for corporate charge card expenses.
  • The adjustments made to the future expense reports.
Expense Summary The details of the expense category, the expense incurred, and the approved amount.
Account Distribution The information includes:
  • The G/L code and the cost center or the project to which the expenses are allocated.
  • The amount charged to the account.
Expense Details The information includes:
  • The line item number.
  • The expense type(s).
  • The date on which the expense is incurred. A receipts link is also included, if attached.
  • The transaction amount and the currency.
  • The amount reimbursed to the user.
  • The currency exchange rate.
  • The amount approved for the expense.
  • The purpose of the expense.
  • The method of payment.
  • The vendor, if any.
Guests The information includes:
  • The line item number.
  • The name of the guest.
  • The title of the guest.
  • The company name of the guest is employed with.

There can be more fields, based on your organization's configuration.
Budget Allocations The Budget Allocation information includes:
  • The allocated amount.
  • The project or the cost center to which the amount is allocated.
Overage The overages of the expense report.