Adding out of pocket expenses

Example

To add an expense line item for the Taxi/Car Service expense type:

1. Click an expense report document on the My Documents tab. The Expense Report details are displayed.
2. Click the Out of Pocket option. The Expenses Types window is displayed.
3. Select the Taxi/Car Service expense type.
4. Specify this data in the Standard Information section:
   • Date: The date on which the report is created.
   • Amount: The cost incurred for the travel.
   • Currency: The currency in which the amount is paid. The currency is defaulted based on the setting in the SAT. See Infor Expense Management System Administration Tool User Guide.
     Note: If you change the currency, the FX Rate field is displayed.
   • FX Rate: The exchange rate at which the selected foreign currency is converted to the default currency. You can overwrite the exchange rate as long as the tolerance limit set by the company is not exceeded.
   • Receipt Included: If this check box is selected, you can include a receipt.
   • Do Not Reimburse (Personal): If this check box is selected, you can exclude personal expenses from the expenses reported.
5. Specify this data in the Additional Information section:
   • Merchant: The owner of the taxi/car service.
   • Location: The name of the city where the expense is incurred.
   • Payment Type: The mode of payment.
6. Select the cost center in the Charge Code Allocation section.
7. Select the project to which the expense report is allocated. You can also click the Find Project to specify the project on the Find Project page.
   Note: You can either specify a cost center, or a project.
8. Specify additional information related to the expense in the Notes section, if required.
   Note: You can also add notes at a later stage. For details, see Adding notes.
9. Add attachments (receipts) to the expense report document, if required.
   Note: You can also add attachments at a later stage. For details, see Attaching receipts.
10. Click Save.