Adding a per diem type

You can use the Per Diem (alpd_definition) table to define the organization per diem types.

  1. Select Manage > Corporate Data.
  2. Select Per Diem in the Data Type field.
  3. Specify this information:
    Name
    The name of the per diem type.
    Data Source
    The data source of the per diem.
    Deduction Source
    The deduction source of the per diem.
    Per Diem Calculator
    The calculator of the per diem.
    Time Period
    The time period of the per diem.
    Country
    The country origin of the per diem.
    Currency
    The currency of the per diem.
    Sub Type
    The sub type of the per diem.
    Status
    The status of the per diem. The status can be Active or Inactive.
  4. Specify an external key, if required. See, Creating an external key.
  5. Click the Rates tab.
  6. Click Add to add a location based on a per diem rate or click Add No Location to insert a new row in the Rates table if you want to add a per diem rate without designating a specific location.
  7. Select the location values and click OK.
    Note: To delete per diem rates, you can multi-select rates and click Remove.
  8. Click the Deductions tab.
  9. Click Add.
  10. Specify data for each column in the deductions table.
  11. Click the JavaScript tab.
  12. Select a script to run during the per diem or deduction calculation. This script modifies the per diem or deduction, based on the type of the per diem or deduction. Valid values are:
    • Clear meals on 1st or last day: The meal deduction check box is cleared if the first and the last day value is selected.
    • Finish Meal Deduction: The per diem rate is reduced to 50% for the days where two or more meals are taken, 0% for one meal, and for a partial day per diem, the deduction is 50% for one or more meals.
    • Finish Rule for Obligation Meals: The per diem rate is calculated by the standard per diem rate plus the additional allowance. The additional allowance is 8 times the cost of meal outside.
    • First and Last Day Reduction: The per diem rate is reduced to 75% for the first or last day; the rate is reduced to 50%, if the first and the last day are the same day. The discount percentage is only applicable for Conus or Oconus per diem.
    • Only on Sunday: The per diem rate is returned, only if the day is Sunday.
    • Special Rule A: The deduction is considered if the traveler had more than one meal and stayed between six to ten hours or had more than two meals and stayed for 11 hours or more. Otherwise, there is no deduction. This rule is applicable for Finland location.
    • Special Rule B: The percentage is calculated from 24-hour per diem, if the deduction is based on the percentage. This rule is applicable for Germany location.
    • Special Rule C: The percentage is calculated from 24-hour per diem, if the deduction is based on the percentage. In addition, the deduction for breakfast cannot be greater than 60 monetary units. This rule is applicable for Norway location.
    • Swedish Reduction: The per diem rate is reduced by half when the departure is before 8 am and arrival is before 5 pm or the departure is after 8 am and arrival is before 5 pm.
  13. Click the Membership tab, if required, and add the data groups. See, Adding or removing data groups from a corporate date type.
  14. Click Add to save the data.