Disbursement calculations

This section discusses the Disbursement Calculations for the Infor Expense Management application, explaining the calculations used for various scenarios. These are the terms used for the disbursement calculation formula:

Term Explanation
Total Expenses The total amount of expense line items on the expense report. Does not include cash advances.
Personal Expenses

Expense line items that are marked as personal expenses.

Note: This includes itemizations marked as Personal. Only the personal portion of the line item is considered Personal.
Business Expenses Total Expenses - Personal Expenses.
Unauthorized Expenses Expenses flagged by a manager as unauthorized, before the paying the employee.
Authorized Expenses The total amount of approved business expense items in an ER. Business Expenses - Unauthorized Expenses.
Company Paid Expenses paid directly by the company. For example, the company purchases airplane tickets and hands them to the user. This includes company paid expenses marked personal. This does not include company paid Cash Advances.
Cash Advances

The total amount of Cash Advance expense types. Only Company Paid cash advances must be specified on an expense report because the employee owes this amount to the company. An employee can spend their own cash, which is expensed in line items stating what it is spent for, for example, $20 for parking.

Note: Cash Advances cannot be itemized or allocated.
When an employee receives cash from the company, they specify the Cash Advance as a line item. The Deposit to field must be marked as Company Paid, but we cannot account for it correctly if the user does not handle the transaction in this manner. The user creates line items for each transaction where the cash is spent. If all the cash is not spent, the user owes that money back to the company.
Amount Due Employee The amount to pay the expense report owner.

The Disbursement Summary tab amounts (shown on the Expense Report) are calculated according to the following formulas.