Adding expenses for Itemizations

You can itemize the expenses for the total expenditure specified for the expense line item. Click Add Expense on the Itemizing expenses page. The Expense Types window is displayed.

  1. Select an expense type. The Expense Report line item details page is displayed.
  2. Specify the required details in the Standard Information section.
  3. Select the Receipt Included check box, to attach a receipt to the line item.
  4. Select the Do Not Reimburse (Personal) check box, to exclude personal expenses from the expenses reported.
  5. Select the Cost Center in the Charge Code Allocations section, if required by the company.
  6. Select the Project to which the expense report is allocated, if this is required by the company.
  7. Specify additional information related to the expense, if required.
  8. Add notes to the expense, if required.
  9. Click Save.
    Note: Continue itemizing (adding) the expenses for the total expenditure specified for the line item till the Itemization is complete message is displayed on the Itemization page.
  10. Click Finish Itemization.
  11. Click Save.

Example

To itemize the Hotel expenses:

  1. Click an expense report document on the My Documents tab. The Expense Report details page is displayed.
  2. Click the Hotel line item. The line item details are displayed.
  3. Click View/Add Itemizations. The Itemization page is displayed.
  4. Specify the Checkout Date.
  5. Specify the Number of Nights/Days for which the hotel room is booked.
  6. Specify the Daily Lodging Charges such as room rate and other taxes.
  7. Specify Other Daily Charges, such as Parking and Internet usage.
  8. Select the Delete current itemization before quick itemize check box to delete existing itemization data for the selected line item, if required.
  9. Click Next. The remaining amount to be itemized is displayed on the Itemization page.
  10. Continue itemizing (adding) the expenses for the total expenditure specified for the line item till the Itemization is complete message is displayed on the Itemization page.
  11. Click Finish Itemization.
  12. Click Save.
Note: The fields displayed in the Standard Information and Additional Information sections vary based on the company specific configuration.