Adding a mileage rate

You can use the Mileage Rate (alco_mileage_rate) table to calculate the rate for the distance travelled in miles or kilometers by an employee, to be reimbursed for the mileage incurred using an automobile

  1. Create an expense type and specify Mileage in Special Code. See Adding an expense type. The system automatically creates an inactive mileage rate type for the expense type.
  2. Select Manage > Corporate Data > Mileage Rate.
  3. Select the Inactive status and click Find.
  4. Select the rate that was created in step 1 and change the status to Active.
  5. Specify this information:
    Expense Type
    The expense type of the mileage rate.
    The name of the mileage rate.
    The amount of money to be reimbursed per distance unit. Specify the rate in the paid-in currency with a decimal separator, but no currency symbol. For example, in US dollars, specify 0.23 for 23 cents per mile ($0.23).
    Start Date and End Date
    The period for which the mileage rate is applicable.
    Per Passenger Rate
    The mileage rate of each passenger, if applicable.
    Min Mileage
    A minimum boundary value of a mileage rate range.
    Maximum Mileage
    A maximum boundary value of a mileage rate range.
    Threshold Mileage
    The mileage threshold value of the mileage rate.
    Threshold Rate
    The mileage rate after the initial threshold exceeds.
    Distance Unit
    The unit of distance for the mileage rate. You can select mi for miles or km for kilometers. For example, the mileage rate is used in the Infor Expense Report to calculate the distance travelled in miles or kilometers.
    The status of the mileage rate. The status can be Active or Inactive.
  6. Click the Membership tab, if required, and add the data groups. See, Adding or removing data groups from a corporate date type.
  7. Specify an external key, if required. See, Creating an external key.
  8. Click Add to save the data.