Adding a payment type

You can use the Payment Type (alco_payment_type) table to define the available payment methods. For example, cash, traveler's cheque, or a charge card.

  1. Select Manage > Corporate Data.
  2. Select Payment Type in the Data Type field.
  3. Specify this information:
    The name of the payment type.
    Bill Type
    The type of bill for the payment type. You cannot modify the type of bill after a payment type is added.
    The valid values are:
    • Company Paid: For a company-paid expenses. In this payment type, the expense is paid directly by the company and not included in the user's reimbursement amount.
    • Individual Bill Central Pay: For the corporate card managed by a company and an employee. The charges accrued on the corporate card are reimbursed to the corporate card issuer. The company pays the corporate card issuer directly for the expenses that are submitted and approved through the Infor Expense Report application. For example, if a manager approves $700 of a $1000 charge, the company pays only $700 to the corporate card issuer and the employee must pay the remaining $300 to the corporate card issuer.
    • Individual Bill or Individual Paid: For the corporate cards managed by a company and an employee. The charges accrued on the card is reimbursed to the corporate card issuer. The employee personally pays the charges on the card to the corporate card issuer and then submits the expenses through the Infor ER application. The company reimburses the employee directly for all the approved expenses.
    • Reimbursable Expense: For personal funds, including paying cash, writing a cheque, or using a personal credit card.
    The status of the ER payment type. The status can be Active or Inactive.
    CC Transaction Only
    Select this check box if you want this payment type to apply to Credit Card transactions only.
  4. Click Add Expense Type. The Add Expense Type screen is displayed.
  5. Specify the criteria to sort the required information or do not specify any value and click Find.
  6. Select an expense type.
  7. Click Pick Selected.
    Note:  You can click Pick All to select multiple expense types.
  8. Click the Membership tab, if required, and add the data groups. See, Adding or removing data groups from a corporate date type.
  9. Specify an external key, if required. See, Creating an external key.
  10. Click Add to save the data.