Adding a set of books

You can use the Set of Books (alco_set_of_books) table to create a set of books for each financial entity to which you export VAT data. The data you set up here is mapped to general ledger account numbers set up for or by the financial entity. The General Ledger accounts are associated with the expenses.

  1. Select Manage > Corporate Data.
  2. Select Set of Books in the Data Type field.
  3. Specify this information:
    The name for the set of books.
    The description of the set of books.
    External ID
    The ID used by an external application to identify the set of books.
    Booking Currency
    The booking currency for the set of books. This information is used by the accounts payable upload process.
    The calendar to be used with the set of books.
    The status of the set of books. The status can be Active or Inactive.
  4. Complete the appropriate information. See Adding an expense account.
  5. Click the Membership tab, if required, and add the data groups. See, Adding or removing data groups from a corporate date type.
  6. Specify an external key, if required. See, Creating an external key.
  7. Click Add to save the data.