Additional Data Capture. These optional fields are implemented by Expense Management Professional Services to include corporate data that is not currently defined in the system.

These are the supported types of ADCs, at both the line item and the document level:

• Check boxes
• Combo boxes
• Currency fields
• Date fields
• Drop-down Lists
• Hour fields
• Labels
• Text fields
• Time fields

Charge a document or item to more than one account. You can charge a document or item to a single cost center or project, or you can split it between multiple project numbers or cost centers.

A company's balance of allocations between multiple cost centers, project codes, or both. For example, a company can require that all cost center allocations and all project code allocations add up to the total amount being allocated.

A traveler creates a travel itinerary using an online booking tool, but does not purchase airline tickets included in the itinerary. These airline tickets are considered booked. A travel agency purchases the tickets once the itinerary is approved by the traveler's manager.

The set of rules that a company uses to influence and manage the way the business is run. Your company's business policy is used to determine if an item in a document is acceptable. When you attempt to add an item that violates one of these business policies, a warning message is displayed.

A unique code, consisting of letters, numbers, or a combination of both, which identifies a chargeable entity.

A rate table maintained by the U.S. Government that contains maximum per diem rates for travel within the continental United States. The table is updated to account for seasonal price changes. The table includes rates for hotels, car rental, meals, and incidental expenses by city and military installation. Use of these rates is required for travelers who are U.S. Government employees and contractors.

Organizational units of expense categories. Costs centers refer to general groups, charge codes refer to specific product, or service within the groups. Cost centers are designated by a code consisting of letters, numbers, or a combination of both. The cost center code is a part of the charge code.

Planned expenses you add as line items. Expense Management automatically totals estimated costs.

The total distance amount for each traveler for each mileage calendar period, as defined by the company.

An expense report, a travel plan, a timesheet, or a payment request.

A violation of a business policy.

A line item in an expense report.

A document in Expense Management that is a list of expenses.

GST (Goods and Services tax) is the Canadian equivalent of the European VAT. Similar taxes also exist for expenses incurred in the provinces.

A person who attends a business meal or other event for which you pay and request reimbursement. You can be required by your company's business policy to list the guests for certain types of expenses, such as business meals. You can list one or more guest for an expense, including yourself. A guest differs from a recipient in that a recipient of a gift can be liable for additional taxes on the item received.

Specify one expense as two or more expense items.

The type of hours worked; for example, regular time, double time, or overtime.

The details of a specific expense in an expense report, a specific planned expense in a travel plan, or an entry in a timesheet.

Lists that remember your most recently used entries, such as Location or Cost Center. MRU lists help you create documents faster by displaying your recently-used data. For example, when you edit a line item, you select a new location. This new location is added to your Location MRU list and is available in all Location fields in the current and future documents.

A rate table maintained the U.S. Government that contains maximum per diem rates for travel outside the continental United States. The table is updated to account for seasonal price changes, the table includes rates for hotels, car rental, meals, and incidental expenses by city, country, and military installation, including Alaska and Hawaii. Use of these rates is required for travelers who are U.S. Government employees and contractors.

The process of creating a travel itinerary online. This includes booking car, hotel, and airline reservations. In Infor TP, airline reservations included in an online itinerary are booked by a traveler. After the itinerary is approved by a manager, an e-mail notification is sent to a travel agent who purchases the tickets.

A spending limit based on travel location and date for an expense type, typically lodging, meals, and incidental expenses.

A person who is authorized by an employee to create, edit, submit, and review documents for that employee.

A corporate data type that maps the general ledger accounts of external financial institutions to expense types used in Expense Reports module and assigns them to VAT accounts. These VAT accounts are used to calculate the amount of VAT that can be reclaimed by your company.

The process of purchasing booked airline reservations. In Infor TP, airline reservations included in an online itinerary are booked by a traveler. After the itinerary is approved by a manager, an e-mail notification is sent to a travel agent who purchases the tickets.

A document that shows the hours worked by an individual in a given time period, including the total number of hours, and the specific times of day that the person worked, took a break, or was absent.

A document containing the traveler's itinerary that includes the planned or purchased means of transportation, lodging, and other necessities of travel.

VAT (Value Added Tax) is an indirect tax on consumer expenditure. Unlike a retail sales tax, VAT is charged and collected at each stage of the production process and not only on the final sale. The consumer pays VAT in the price paid for goods and services. It is also charged on business transactions.

The sequence in which a document is processed including the tasks, procedural steps, and organization or people involved. For example, an expense report goes through a workflow that includes the creation of the expense report by the user, who specifies the line items in a document. The expense report document is then routed electronically to the manager who approves or rejects the line items and exceptions. The account review task is next, in which Accounting assures the receipts are properly attached and then pays the user for approved expenses.

The work plan of the employee. For example, 5/40 means the employee works 40 hours in a 5 day period.