Common definitions

Term Definition
Activity A workflow activity. Associated with the activity is a queue of documents and a process to handle the documents.
Background Process An Infor Expense Management server process that can be scheduled to run at specified time intervals and can access documents in an activity queue.
Document Export The Infor Expense Management process that picks up a document in its format and reformats the document into the export tables (staging tables) where the document is available for extraction to an external system.
Document Verification The Infor Expense Management process that receives status and additional data from an external system regarding an exported document. The verification process updates the export status and data in the document.
Export Exception This term refers to an error condition reported by the external receiving system for an exported document. The export exception indicates that the document (or line item) is rejected by the external system. The exception is reported with an error code and an optional description of the error.
Exported Document The document that is formatted and stored in the standard export staging tables. The general structure of the document consists of the header data and line item data.
Export Document Tables

A set of tables in the Infor Expense Management database that contain the document data for an exported document. External processes extract data from these tables to input into their external financial systems. These tables are sometimes referred to as staging tables.

The tables in the Export application can be categorized as:

  • Header tables, which contain data relevant to the document as a whole. This table contains a row for every exported document.
  • Line item tables, which contain data relevant to the line items in the document. This table contains a row for every line item/allocation combination in the exported document.
  • Complementary tables, which support the data in the above two tables, including ADC tables, Additional User Export, Item Other Export and VAT data.
  • External System Update tables, which need to be populated to give feedback to the Infor Expense Management.
Infor Expense Management Database This is the repository of Infor Expense Management document data and their related work items. The documents in the document export queue have gone through the create/review/approve processes and are now awaiting export.
Work Item The workflow record that represents an Infor Expense Management document for workflow routing purposes. This is the unit of work that the Document Export application processes. This is always assigned to an activity queue.