Expense reports business rule templates

Expense reports business rule templates	Definition
Adjust Per Diem Amounts	Create business rules that splits the per diem rates for an expense type with multiple locations on the same day. See Adjust Per Diem Amounts template
Audit ER Volume	Creates a business rule that checks if user has exceeded the maximum number of ER submitted in a month. See Audit ER Volume template.
Average by Expense Type by Date Range	Create a business rule that sets the allowed average amount for a single expense type or group of expense types for a specific time period. See Average by Expense Type by Date Range template.
Calculate Sales Tax	Create a business rule that calculates sales tax for an expense type for the amount incurred at the particular location and itemizes the line Item to include the sales tax. See Calculate Sales Tax Template.
Check Available Budget	Use this business rule template to compare expense report or line item to the pre-defined budgets. See Check Available Budget
Check for Past and Future Date	Use this business rule template to compare line item or itemization to the current date. See Check for Past and Future Date template.
Compliance Confirmation	Use this business rule to ask users to indicate whether they have complied with company policies. (for example, "All expenses in this expense report are business related") The business rule uses a custom dialog that displays the policy and yes/no radio buttons for the user to indicate their compliance with company policies before submitting an expense report. See Compliance Confirmation template.
Country and Currency Check	Retrieves the current line Item and checks if the expense type does not match any expenses in the vector then checks if the country and currency match. See Country and Currency Check template.
Days Old Check	Creates a business rule that checks if the line item expense is older than the given number of days. See Days Old Check template.
Deduction by Amount	Create a business rule that creates an itemization for deducting a specified amount if the line item does not already contain the deduction itemization. See Deduction by Amount template.
Deduction by Percent	Create a business rule that creates an itemization for deducting a specified percent if the line item does not already contain the deduction itemization. See Deduction by Percent template.
ER Check Hotel Folio Itemizations	Validates hotel folio itemizations. The business rule checks if all of the itemizations were created from the folio and if all of the folio records were used to create the itemizations. See ER Check Hotel Folio Itemizations template.
ER Line Item Itemization Type Required for Expense Type and Location	Creates a business rule that checks if user requires to itemize a specific itemization expense type for a given expense line item expense type, and a specified line item location. See ER Line Item Itemization Type Required for Expense Type and Location template.
Escalated Routing Next Reviewer	Creates a business rule that routes a document on ER Manager Review Exception to an exception activity and sends it to the next reviewer in the hierarchy. See Escalated Routing Next Reviewer template.
Expense Report Submission Date	Create a business rule that sets the elapsed time period for submitting an expense report. See Expense Report Submission Date template.
Expense Type Occurrence Check	Create a business rule that prevents taking two per diems on the same day. If the current line item expense type is in the list of expense types to check for, this rule makes sure it does not occur more than once per day. This rule checks for location as well if the (checkForLocation flag equals 1) Check Location checkbox is selected. See Expense Type Occurrence Check template.
Expenses for a Future Date	Create a business rule that prevents specifying expenses for a future date. See Expenses for a Future Date template.
Explanation Required by Expense Type	Create a business rule that requires an explanation for an expense type. See Explanation Required by Expense Type template.
Explanation Required by Expense Type and Trip Length	Create a business rule that verifies that an expense report for a trip of a short duration does not contain specified expense types. See Explanation Required by Expense Type and Trip Length template.
Forced Itemization	Create a business rule that requires expenses of specified expense types be itemized. See Forced Itemization template.
Maximum Reimbursement Limit by Expense Type	Create a business rule that sets the maximum reimbursement for an expense type for a specified time period. See Maximum Reimbursement Limit by Expense Type template.
Message with Document ID Policy	Create a business rule that provides a message to the user regarding the final amounts for all per diem line items. See Message with Document ID template.
Non Default Cost Center	Create a business rule that provides a message to the user when he or she creates an expense report that does not charge expenses to the default cost center. See Non Default Cost Center template.
Per Diem Deduction by Amount	Create a business rule that provides an itemization for deducting a specified amount if the per diem line item does not already contain the deduction itemization. See Deduction by Amount template.
Deduction by Percent	Create a business rule that provides an itemization for deducting a specified percentage if the per diem line item contains expenses that would otherwise be itemized. The business rule deducts a percentage of expense based on the included expenses. See Deduction by Percent template.
Per Diem Message Rate	Create a business rule that displays a summary for all per diem line item expense types with their expense type name and amount. See Not Defined template.
Positive Only Expense	Create a business rule that requires that specific expense types contain positive amounts. See Positive Only Expense template.
Preferred Payment Method	Create a business rule that selects a preferred payment method for an expense type. See Preferred Payment Method template
Receipt Attachment Policy	Create a business rule that specifies that an expense report must be accompanied by receipts. See Message with Document ID template.
Receipt Field To Checkbox	Creates a business rule that sets the hasReceipt field on the line item to true or false based on the values in the other integer fields for the ER line item. See Receipt Field To Checkbox template.
Receipts Required	Create a business rule that requires a receipt for an expense type when the expense is over a specified amount or for all expense types over a specified amount. See Receipts Required template.
Same Day Per Diem Combination Expense	Create a business rule that verifies that the user does not submit per diem expenses and actual expenses for the same day. See Same Day Combination Expense template.
Set Element in Child Line Items to Its Itemized Parent Line Item	Creates a business rule that reads the ERLI element value and propagates the values of all of the children of its itemized parent line item. See Set Element in Child Line Items to Its Itemized Parent Line Item template.
Set Element To Default	Creates a business rule that sets an element to a default value if the line item matches the specified expense type. See Set Element To Default template.
Set reviewer to owner	Sets the reviewer list for the work item accounting for the possibility that the list may have already been set by previously fired rules. See Set reviewer to owner template.
Throw Exception	Test how exceptions are handled in business rules. This business rule should not be used in a production environment. See Throw Exception template.
Total Expenses Without Receipts by Time Frame	Creates a business rule that checks if an expense report exceeds the amount in a given time frame that requires receipt attached. See Total Expenses without Receipts by Time Frame template.
TP Required for ER Policy	Creates a business rule that checks that the submitted expense report has at least one travel plan attachment. See TP Required for ER Policy template.
Travel Plan Required by Expense Type	Create a business rule that requires a user to attach a travel plan to an expense report for specified expense types. See Travel Plan Required Based on Expense Type template.
Update User Cumulative Mileage Amount	Updates the cumulative mileage amount of the user with the mileage amount in the current document. See Update User Cumulative Mileage Amount template.
VAT Lookup on Line Item Update	Create a business rule that checks that required VAT amounts are provided when an expense report line item is updated instead of when an expense report is submitted. See VAT Lookup on Line Item Update template.

Adjust Per Diem Amounts

Create business rules that splits the per diem rates for an expense type with multiple locations on the same day. See Adjust Per Diem Amounts template

Audit ER Volume

Creates a business rule that checks if user has exceeded the maximum number of ER submitted in a month. See Audit ER Volume template.

Average by Expense Type by Date Range

Create a business rule that sets the allowed average amount for a single expense type or group of expense types for a specific time period. See Average by Expense Type by Date Range template.

Calculate Sales Tax

Create a business rule that calculates sales tax for an expense type for the amount incurred at the particular location and itemizes the line Item to include the sales tax. See Calculate Sales Tax Template.

Check Available Budget

Use this business rule template to compare expense report or line item to the pre-defined budgets. See Check Available Budget

Check for Past and Future Date

Use this business rule template to compare line item or itemization to the current date. See Check for Past and Future Date template.

Compliance Confirmation

Use this business rule to ask users to indicate whether they have complied with company policies. (for example, "All expenses in this expense report are business related") The business rule uses a custom dialog that displays the policy and yes/no radio buttons for the user to indicate their compliance with company policies before submitting an expense report. See Compliance Confirmation template.

Country and Currency Check

Retrieves the current line Item and checks if the expense type does not match any expenses in the vector then checks if the country and currency match. See Country and Currency Check template.

Days Old Check

Creates a business rule that checks if the line item expense is older than the given number of days. See Days Old Check template.

Deduction by Amount

Create a business rule that creates an itemization for deducting a specified amount if the line item does not already contain the deduction itemization. See Deduction by Amount template.

Deduction by Percent

Create a business rule that creates an itemization for deducting a specified percent if the line item does not already contain the deduction itemization. See Deduction by Percent template.

ER Check Hotel Folio Itemizations

Validates hotel folio itemizations. The business rule checks if all of the itemizations were created from the folio and if all of the folio records were used to create the itemizations. See ER Check Hotel Folio Itemizations template.

ER Line Item Itemization Type Required for Expense Type and Location

Creates a business rule that checks if user requires to itemize a specific itemization expense type for a given expense line item expense type, and a specified line item location. See ER Line Item Itemization Type Required for Expense Type and Location template.

Escalated Routing Next Reviewer

Creates a business rule that routes a document on ER Manager Review Exception to an exception activity and sends it to the next reviewer in the hierarchy. See Escalated Routing Next Reviewer template.

Expense Report Submission Date

Create a business rule that sets the elapsed time period for submitting an expense report. See Expense Report Submission Date template.

Expense Type Occurrence Check

Create a business rule that prevents taking two per diems on the same day. If the current line item expense type is in the list of expense types to check for, this rule makes sure it does not occur more than once per day. This rule checks for location as well if the (checkForLocation flag equals 1) Check Location checkbox is selected. See Expense Type Occurrence Check template.

Expenses for a Future Date

Create a business rule that prevents specifying expenses for a future date. See Expenses for a Future Date template.

Explanation Required by Expense Type

Create a business rule that requires an explanation for an expense type. See Explanation Required by Expense Type template.

Explanation Required by Expense Type and Trip Length

Create a business rule that verifies that an expense report for a trip of a short duration does not contain specified expense types. See Explanation Required by Expense Type and Trip Length template.

Forced Itemization

Create a business rule that requires expenses of specified expense types be itemized. See Forced Itemization template.

Maximum Reimbursement Limit by Expense Type

Create a business rule that sets the maximum reimbursement for an expense type for a specified time period. See Maximum Reimbursement Limit by Expense Type template.

Message with Document ID Policy

Create a business rule that provides a message to the user regarding the final amounts for all per diem line items. See Message with Document ID template.

Non Default Cost Center

Create a business rule that provides a message to the user when he or she creates an expense report that does not charge expenses to the default cost center. See Non Default Cost Center template.

Per Diem Deduction by Amount

Create a business rule that provides an itemization for deducting a specified amount if the per diem line item does not already contain the deduction itemization. See Deduction by Amount template.

Deduction by Percent

Create a business rule that provides an itemization for deducting a specified percentage if the per diem line item contains expenses that would otherwise be itemized. The business rule deducts a percentage of expense based on the included expenses. See Deduction by Percent template.

Per Diem Message Rate

Create a business rule that displays a summary for all per diem line item expense types with their expense type name and amount. See Not Defined template.

Positive Only Expense

Create a business rule that requires that specific expense types contain positive amounts. See Positive Only Expense template.

Preferred Payment Method

Create a business rule that selects a preferred payment method for an expense type. See Preferred Payment Method template

Receipt Attachment Policy

Create a business rule that specifies that an expense report must be accompanied by receipts. See Message with Document ID template.

Receipt Field To Checkbox

Creates a business rule that sets the hasReceipt field on the line item to true or false based on the values in the other integer fields for the ER line item. See Receipt Field To Checkbox template.

Receipts Required

Create a business rule that requires a receipt for an expense type when the expense is over a specified amount or for all expense types over a specified amount. See Receipts Required template.

Same Day Per Diem Combination Expense

Create a business rule that verifies that the user does not submit per diem expenses and actual expenses for the same day. See Same Day Combination Expense template.

Set Element in Child Line Items to Its Itemized Parent Line Item

Creates a business rule that reads the ERLI element value and propagates the values of all of the children of its itemized parent line item. See Set Element in Child Line Items to Its Itemized Parent Line Item template.

Set Element To Default

Creates a business rule that sets an element to a default value if the line item matches the specified expense type. See Set Element To Default template.

Set reviewer to owner

Sets the reviewer list for the work item accounting for the possibility that the list may have already been set by previously fired rules. See Set reviewer to owner template.

Throw Exception

Test how exceptions are handled in business rules. This business rule should not be used in a production environment. See Throw Exception template.

Total Expenses Without Receipts by Time Frame

Creates a business rule that checks if an expense report exceeds the amount in a given time frame that requires receipt attached. See Total Expenses without Receipts by Time Frame template.

TP Required for ER Policy

Creates a business rule that checks that the submitted expense report has at least one travel plan attachment. See TP Required for ER Policy template.

Travel Plan Required by Expense Type

Create a business rule that requires a user to attach a travel plan to an expense report for specified expense types. See Travel Plan Required Based on Expense Type template.

Update User Cumulative Mileage Amount

Updates the cumulative mileage amount of the user with the mileage amount in the current document. See Update User Cumulative Mileage Amount template.

VAT Lookup on Line Item Update

Create a business rule that checks that required VAT amounts are provided when an expense report line item is updated instead of when an expense report is submitted. See VAT Lookup on Line Item Update template.