Manually creating load IDs

  1. Select Outbound > Load Management > Maintenance. The Load Maintenance screen is displayed.
  2. Click New. The Load Maintenance screen is displayed in Form view.
  3. Specify this information:
    Route
    Specify the route code for the load record.
    External Load ID
    Specify an alternate load ID. Usually this ID is from another system if you import the load.
    Door
    Specify the door number that identifies the location where to load the trailer.
    Appointment Time
    Specify the date and time the carrier is expected to arrive for the shipment.
    Appointment Status
    This provides the ability to record when the pickup appointment has been scheduled, when the carrier checks in, and when the carrier checks out after the shipment is loaded.
    Carrier ID
    Specify the carrier code.
    Trailer ID
    Specify the trailer number.
    Trailer Type
    Specify the trailer type. You define trailer types in the carton configuration. The system uses the capacity limits you define for each trailer to set the maximum cube, maximum weight, and maximum number of license plates allowed on the load.
    Actual Arrival Time
    Specify the date and time the carrier arrives for the load.
    Actual Departure Time
    Specify the date and time when the carrier leaves after picking up the load.
    Driver Information
    Specify the driver's name, license number, and other critical information.
    Master Bill of Lading Number
    Specify the master bill of lading number or edit the existing master bill of lading number for the load shipment. Note that when you select the action to generate a master bill of lading number, an updated, recalculated master BOL number is displayed. See Generating a Master Bill of Lading number for additional information.
    Master Bill of Lading Printed
    Select whether the master bill of lading for the load shipment is printed (Yes) or not printed (No). Note that when you select the action to generate a master bill of lading number, this field value is automatically set to No. See Generating a Master Bill of Lading number for additional information.
    Pro Number
    Specify the Pro number from the carrier.
    Freight Terms
    Select the freight payment terms for the load.
    Transportation Mode
    Select the method of transportation for the load.
    Reference 1-5
    Specify reference information required for the load.
    Scheduled Ship Date
    Specify the date and time for the current load. If this field is populated from the load, then the field is updated with the ship date for the shipment orders that are assigned to the load.
    Ship To Customer
    Specify the customer code for the current load. This is optional. Use the customer ID only when orders are not pre-assigned to a load. If you use the customer ID, the system can direct you to the correct load based on customer.
    Status
    Specify the status of the current load. Possible values:
    • New
    • Open
    • Loaded
    • Closed
    • On Hold
    • Shipped
    Note: : If the HARDERRORDURINGLOADING parameter is enabled on the System Setting screen, an error message is displayed when and an item configured with End-to-End Serial, Outbound Catch Weight, or Outbound Catch Data. This error is displayed if you do not specify catch data on the Catch Weight/Data tab of the Shipment Order menu in the WMS application.
    Maximum Load Cube
    Specify the maximum cube allowed for this trailer. The value here is based on the trailer type you select. You can manually override the system-supplied value for the desired cube.
    Maximum Load Weight
    Specify the maximum weight allowed for this trailer. The value here is based on the trailer type you select. You can manually override the system-supplied value for desired weight capacity.
    Maximum Load License Plates
    Specify the maximum number of license plates allowed for this trailer. This value is system-supplied based on the trailer type you select. You can manually override this value with another limit on the number of license plates.
    Total License Plates Loaded
    This is calculated by the system. After a load task is complete, the count of the loaded license plates increases by one to confirm that a license plate was added to the load.
    Load Staging First
    The StageLocation from the matching LoadStaging record with the lowest Step. This field is hidden, you must add it from the list view.
    Load Staging Last
    The StageLocation from the matching LoadStaging record with the highest Step. This field is hidden, you must add it from the list view.
  4. From the Load Sequence list, you can select a load sequence or accept the default value.
  5. Specify the first Stop ID. The default value is 1.
  6. Click Save.
  7. Select a stop to display details. If prompted, specify the temperature of the items assigned to this stop.
  8. Click Actions and select one of the following:
    • Add New Using Case ID
    • Add New Using Case ID by Group
    • Add New Using Shipment Orders
    • Add New Using Transship
    • Add New Using Transship ASN
    • Reassign
    Note:  Your selection determines which screen is displayed next.
  9. To insert selected orders on the Details List tab, select one or more orders and click OK.
  10. To add more stops, click New Stop.
  11. Click Save.