Corporations

Corporation records identify a set of department and account numbers used to collect revenue from charges and account receivables.

Required?: Yes. You must assign an account code to each charge code; you will further use account codes with customer records and on contracts. Even though the system comes with one default corporation/department/account record, you will want to create your own records to identify all the unique account numbers you use.

Additional Information: When you configure your charge codes, minimums, and markups/discounts, you must assign a default corporation/department/account number to each charge code. This is the default account the system will use to assign revenue. This default account can be overridden using the Charge Account Distributions screen. In this screen, the revenue can be split and distributed to different accounts depending on the facility, customer, bill to, partner group, carrier group, or item group.

You can maintain multiple corporations on a single billing system. This allows you to separate department and account information for your companies as well as interface to multiple G/L accounting packages.

Corporation Header Fields

Corporation/Description: The name and description that identify this corporation.

Department Detail Tab

You can identify multiple departments within a corporation. Further, for each department you can identify multiple account numbers. To define a department, click New on the Detail toolbar and enter the department information. After you save the department, you can identify each account in the Account area of the screen.

Account Detail Tab

For each department, you can identify multiple account numbers.

Account/Description: The name and description that identify this account within this department.
A/R account: One account in each corporation can be flagged as the A/R account, or they can be set up separately on the Customer Master. The A/R account at the corporation level has priority and will override all customer A/R account settings for charges within that corporation.

Accounting Interface Tab

Use the accounting interface tab to specify the directory where posted invoice batches will be exported. You have the option of exporting to Excel or XML.

Interface Code: Have the option of INVOICE or CHARGES.
Program Name: Not Used.
File Location: The directory where posted invoice batches will be exported. This file location must exist on the server where the billing product is installed.