Defining the Timesheet Lockdown Task

The Timesheet Lock Down task is necessary if the Lock Down date must be moved on a scheduled basis. Another option is to manually change the Lock Down date through the Pay Group form.

The Timesheet Lock Down task lets you set the Lock Down date to occur at regular intervals per pay period. See Creating or editing pay groups.

To define the Timesheet Lock Down task:

  1. Select Maintenance > System Administration > Job Scheduler.
  2. Locate the Timesheet Lockdown Task in the task list of the Task Schedules page.
  3. Click Parameters. The Timesheet Lockdown Task Parameters page is displayed.
  4. Select the timesheets that you want locked so that edits can only be performed by authorized users in the Pay groups to lock down field.
    The Timesheet Lockdown Task reads the cut-off date and time from the timesheets contained in a pay group, and activates timesheet lock downs when that date and time has passed.
  5. Click Submit.

After the Timesheet Lockdown Task is run, employees can no longer edit their timesheets. Edits can only be performed by authorized users such as payroll administrators and supervisors. Whether a user can edit timesheets that are dated before the lock down date is controlled though the Lock Down Priv attribute on the user’s assigned security group.