My Employees

The My Employees button is available to supervisors and provides a list of their direct reports. The counter on the My Employees button reflects the number of direct reports that are currently classified as absent or late. The My Employees button displays employee information across multiple categories that act as filters of the employee list. Each category displays a counter to denote the total record count.

Clicking an employee name from any category within My Employees lets the supervisor view this information about the employee:

  • Home phone number
  • Mobile phone number
  • E-mail
  • Employee's last clock (including the time, type, and any associated clock data)
  • Local time in the employee's time zone (the server time is displayed if the employee does not have a configured time zone
  • Employee's local time zone (if configured)
  • Today’s schedule and the schedule for the next two days
  • View Timesheet link
  • View Schedule link

These status categories are shown:

  • At Work: Lists employees whose current clock status is ON regardless of their schedule. By default, employees that are on break (employees whose last recorded clock is a time code clock with a time code flagged as a break) are considered to be at work and, therefore, are included in this category. The BREAKS_ARE_ABSENT registry parameter can be configured to exclude employees from this category while they are on break.
    Note: The break logic does not apply to employees that clock OFF/ON for their breaks (instead of leveraging time code clocks) because an OFF clock is ambiguous. The system cannot determine, for example, whether an OFF clock occurring at 2:45pm represents the start of a late lunch or the fact an employee has left early for the day. Such ambiguities are left to the manager to resolve.

    By default, non-clocking employees are excluded from this category. The INCLUDE_NONCLOCKING_EMPS registry parameter can be configured to include non-clocking employees in this category during their scheduled times. Non-clocking employees never qualify as absent.

  • Absent or Late: Lists employees whose current clock status is OFF during their scheduled work times. If the BREAKS_ARE_ABSENT registry parameter is TRUE, then employees whose most recent clock is a break-related clock are also included in this category during their scheduled times. If an employee is on break outside of their scheduled time, they are not displayed in this category.

    Employees on full-day leave are not expected to work and, therefore, are not included in this category. If an employee is on a partial-day leave (for example, they took the morning off), they will only show up in this category if they fail to come to work for the afternoon portion of their shift (once their morning leave has concluded).

  • Scheduled: Lists employees who are scheduled to work within the next 8 hours and who are not currently at work. This category also includes employees currently on partial-day leave who are expected to come to work later today. Employees working a split shift can be displayed simultaneously in both the Scheduled category and the At Work or Absent category. For example, an employee scheduled to a split shift of 9:00 to 13:00 and 18:00 to 22:20 who is working as of 10:30 will be displayed in both the At Work category (for their current shift) and the Scheduled category for their shift later that day.
  • Not Scheduled: Lists employees who are not scheduled within the next 8 hours including employees on full-day leaves.
  • All Employees: This category displays all employees who are direct reports to the user as of the current date. This list is searchable using the Search field.