Submitting time off requests

By default, the current month is displayed, including a few days before and after the month. To change the month, select the month link and then select the month and year from the popup. Or use the arrows to scroll to future or past months.
  1. On the Time Off Calendar, click the day on which you want to request time off. The New Time Off window is displayed.

    If the TOP_SHOW_SCHEDULE registry parameter is set to true, your schedule information for that day is displayed in the popup.

  2. Specify this information:
    Type
    Select the time off type that categorizes the time off that you are requesting.

    The balances that are available for the selected time off type and the start date of the new request are displayed.

    If a time off reason is required for the selected time off type, the required indicator (*) is displayed in the Reason field. If a comment is required for the selected time off type, the required indicator is displayed in the Comment field.

    Partial Day
    Select this check box to indicate a partial day off request. Specify the time that you are requesting off in the Start Time and End Time fields.

    If a minimum interval is displayed in the window, then you are prohibited from submitting a request that does not adhere to that minimum interval for the selected time off type. For example, if the SICK time off type has been configured with a minimum interval of 60 minutes, the duration of all partial-day SICK requests must be in 60-minute increments (60 minutes, 120 minutes, 180 minutes, and so on). A duration of 45 minutes or 90 minutes is not allowed. The duration is always calculated as End Time - Start Time.

    Note: The option for a partial day is only displayed if the time off type has been configured to allow partial days off.
    From
    Select the start of the date range that you are requesting.
    To
    Select the end of the date range that you are requesting.

    When entering a request for multiple days, "multi-day request" is displayed in lieu of schedule information.

    Reason
    Select a reason that describes why you are requesting the time off, if applicable.

    Not all time off types have associated time off reasons. If the lookup is blank, specify a reason or additional information in the Comment field.

    Comment
    Specify any additional comments.
    Attachment
    Click Choose File to attach a supporting document to the request, if applicable. You can attach a PDF, DOC, DOCX, PNG, JPEG, or JPG file.

    For example, when requesting time off for jury duty, you can include a copy of the summons with the request.

  3. Click OK. The unsubmitted request icon is displayed on the calendar.
  4. Specify additional requests before submitting all requests to your manager for approval. You can include both PTO and VAC within one request.
  5. After your request is complete, click Submit. The request icon on the calendar changes from unsubmitted status to pending status.
    When your request is approved, the calendar icon changes to a check mark.