Must have taken less than 2400 minutes or 40 hours paid sick in current year
- Create a new balance to track the amount of sick time that the employee
has taken in the current year. Ensure that this is the same type as the current balance
that holds the employee’s paid sick time. For example:
Balance Description Type Maximum Minimum PAID-SICK-PER-YEAR Amount of sick an emp can use in one cal year Minutes 2400 0 - Configure the paid sick time code (for example,
PAID-SICK) to decrement this balance too. For example:
Balance Name Balance Type PAID-SICK-PER-YEAR DECREMENT MINUTES When an override is created with a time that exceeds the available balance, that day’s timesheet will be in error.
Note: This balance only tracks the amount of sick time that the employee has taken in the current year, not their actual paid sick time balance as determined by the accrual. The combination of these two balances determines an employee’s eligibility to take sick time on a particular date. For example, an employee might have a paid sick balance that cannot be used because they have already taken their 2400 minutes of paid sick leave in the current year. - Create two accruals to give the employee their annual allotment of available paid sick time. The two accruals define new employees who are hired in the middle of the year and employees who are already employed at the beginning of the year.
SICK LEAVE PER YEAR - NEW HIRE
This accrual should be configured to run on an employee’s hire date, with a start date based on the accrual commencement date and an end date of 01/01/3000. For example:
| Name | Description | Apply Every | Apply On Value | Start Date | End Date |
|---|---|---|---|---|---|
| SICK LEAVE PER YEAR - NEW HIRE | Calendar Year Sick Avail Per Year | Hire Date | 1 | 01/01/2012 | 01/01/3000 |
This defines the amount of sick leave within the current year that the employee can take, provided that they have a sick balance. Until they have a sick balance, they cannot take paid sick leave. This keeps track of how much they have taken in the current year once they do take it.
This table shows the configuration of the accrual detail:
| Parameter | Value | Description |
|---|---|---|
| Priority | 1 | |
| Min Seniority Value | 0 | The accrual detail applies to employees on their hire date. |
| Min Seniority Units | DAYS | |
| Max Seniority Value | 1 | |
| Max Seniority Units | DAYS | |
| Balance Name | PAID-SICK-PER-YEAR (example only) | The balance that is defined by the implementation team to store the available sick time an employee can use per calendar year. |
| Units to Apply | 2400 (example only) | Maximum minutes per year (40 hours). |
| Ratio | com.workbrain.app.modules. entitlements.DefaultEntAction | Core |
| Condition To Apply | com.workbrain.app.modules. entitlements.DefaultEntAction | Core |
| Action to Be Taken | com.workbrain.app.modules. entitlements.DefaultEntAction | Core |
| Max Value | 2400 (example only) | Maximum minutes per year (40 hours). |
| Action on Max | com.workbrain.app.modules. entitlements.DefaultEntAction | Core |
SICK LEAVE PER YEAR
Configure this accrual to run on the first of every year starting on the accrual commencement date. For example:
| Name | Description | Apply Every | Apply On Value | Start Date | End Date |
|---|---|---|---|---|---|
| SICK LEAVE PER YEAR | Calendar Year Sick Avail Per Year | Year | 1 | 01/01/2012 | 01/01/3000 |
At the beginning of each calendar year, an employee gets the maximum accrual of available yearly sick time. If they have sick availability left over from their hire year or the previous year, that amount is added to reach the threshold. An employee cannot have more than the maximum available sick minutes within a calendar year.
This table shows the configuration of the accrual detail:
| Parameter | Value | Description |
|---|---|---|
| Priority | 1 | |
| Min Seniority Value | 0 | The accrual detail applies to all active employees regardless of their length of service. They begin accruing paid sick leave immediately. |
| Min Seniority Units | DAYS | |
| Max Seniority Value | 99 | |
| Max Seniority Units | YEARS | |
| Balance Name | PAID-SICK-PER-YEAR (example only) | The balance that is defined by the implementation team to store the available sick time an employee can use per calendar year. |
| Units to Apply | 2400 (example only) | Maximum minutes per year (40 hours). |
| Ratio | com.workbrain.app.modules. entitlements.DefaultEntAction | Core |
| Condition To Apply | com.workbrain.app.modules. entitlements.DefaultEntAction | Core |
| Action to Be Taken | com.workbrain.app.modules. entitlements.DefaultEntAction | Core |
| Max Value | 2400 (example only) | Maximum minutes per year (40 hours). |
| Action on Max | com.workbrain.app.modules. entitlements.DefaultEntAction | Core |