Supervisor Approval screen details
After you load one or more employees, the employees' timesheets are displayed in a grid on the Supervisor Approval screen.
This table shows the displayed information in the grid:
| Information | Description |
|---|---|
| Employee information card | You can view the employee information card when you hover over the employee's name in the Employee column. The employee information card includes the employee identifier, status, pay group, and calculation group. Other information are displayed based on your system configuration settings. |
| Scheduled hours | You can view the number of hours that an employee is scheduled to work each day in the worksheet. If an employee is not scheduled to work on a given day, Sched: OFF is displayed in the worksheet. The displayed information when you hover over the scheduled hours depends on the shift details permission that is assigned to your security group.
You can view the number of hours that an employee is scheduled to work each day in the worksheet. If an employee is not scheduled to work on a given day, Sched: OFF is displayed. The behavior when hovering over scheduled hours depends on the Shift Details permission assigned to your security group:
|
| Hours worked | You can view the number of hours an employee worked each day under the scheduled hours. You can view a breakdown of paid hours and a separate summary of other time not included in the paid time calculation when you hover over the worked hours. |
| Pay earned | You can view the pay earned for each day, based on both the scheduled hours and the hours worked below the hours scheduled and the hours worked. For example, you can see Sched: $160.00 and Worked:$160.00 in the worksheet. However, if the pay for a day is 0, you can see Sched: OFF and Worked: $0.00in the worksheet. |
| Authorization state | You can view a graphical icon representing the current authorization state for each day in the timesheet. A green check mark indicates the time that is authorized for that day and a red X indicates the time that is not authorized. When you hover over the authorization icon, you can see additional information, such as the user who performed the authorization or the message from the rules that automatically unauthorized the day. You can click the authorization state icon to authorize or unauthorize a specific day. |
| Employee and team summaries |
You can view authorization icons at both the employee and team summary levels, along with a count ofapproved and total records. If element security is enabled, you can click Authorize All or Unauthorize Allbutton to authorize or unauthorize an employee's entire period or the entire worksheet. You can view the total number of approved shifts for each day in the timesheet. The total approval count for each day is updated when there are changes to an employee's authorization. The total approval count includes only the visible rows and excludes the empty rows. |
| Timesheet comments | You can view the comments for a specific day by clicking the comment icon in the worksheet. Additionally,you can add, edit, or delete a comment on any of the displayed days. |
| Shift comments |
You can add, view, and delete shift-related comments that are entered during schedule maintenance,which provides context about changes made to a shift. Schedule can span multiple shifts and days, and several comments can be associated with a single shift or across consecutive shifts that ensure you have complete context when reviewing changes. Supervisors or managers can use this information to make informed decisions when approving shifts. A triangle indicator is displayed in the bottom-right corner of a cell when shift comments exist for that shift. This indicator is visible only when the Shift Details permission is set to View/Act for the security group. The info (i) icon, when enabled, indicates that users can hover over the scheduled hours to view shift details. You can also access the comments for each shift when you open the Shift Details and hide comments when they are not in use or restricted based on security group settings.
Note: The Shift Details permission and the Info Icon permission are configured independently and enabling one does not automatically enable the other. By default, the info icon is hidden for all security groups.
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