Viewing time off groups

As an administrator, you can view and edit groups to which time off quotas must apply.
Note: Only employees with team access can see or modify time off groups. Fields with the asterisk symbol (*) are required.
  1. From the menu, select Maintenance > Employees > Time Off Group.
  2. Click Find to search for a group name. To perform an advanced search, click the down arrow.
  3. After you find the time off group, click Edit next to the group name.
    The Time Off Group - Details section is displayed in these fields:
    Group Name*
    The unique time off group name to avoid duplicate entries. Time off manager shows multiple time off groups when viewing quotas.
    Group Description
    The information about the time off group.
    Team*
    The employee's home team. When dual team hierarchy is in use, this becomes the employer's home team based on the HOME_TEAM_TYPE registry parameter.

    If the parameter is set to Supervisor, the employee’s supervisor team becomes the home team. Otherwise, the HR Org Unit team is the employee’s home team.

    Include Sub-Teams
    This check box enables all sub-teams to inherit the time off group, unless a sub-team has its own group. This avoids having to define quotas for each sub-team when their quota is the same.

    Sub-teams do not share the parent team’s total quota. Each sub-team receives its own quota amount, inherited from the parent team’s time off group when this is selected.

    Start Date*
    The effective start date of time off group.
    End Date*
    The effective end date of time off group.
    Is Enabled
    This check box must be cleared when initially saving the time off group. After saving, complete the additional criteria, such as Time Off Type and Time Off Group Job, as shown. After you have filled out all required fields, select this check box and click Save.

    If this check box is cleared, quotas do not apply, and duplicate quota validation is skipped. Disabled time off groups do not show in Time Off manager or vacation planning pages.

    Note: During saving, this action checks duplicate time off groups, which occur when two enabled groups overlap in team, dates, Time Off Type, or Time Off Group Job.

    After you enable it, you cannot edit the time off group unless you disable it again. This prevents editing that could result in a duplicate time off group.