Booking time off using Mass Edit

You can book the time off of groups of employees who call in sick or require time off using the Mass Edit mode in ASV.

  1. Display the ASV view in which you want to book time off for a group of employees.
    See Displaying schedules with ASV.
  2. Click the Edit Mode icon in the upper right corner of the window.
  3. Select Mass Edit. The pencil icon for mass edits is displayed with the function icons.
    See Function icons.
  4. Select the shifts that you want to book off.
  5. Click the pencil icon for mass edits and select Book-Off.
  6. For each of your selected shifts, specify this information:
    Start Time
    Specify the start of the time range that you want to book off.
    End Time
    Specify the end of the time range that you want to book off.
    Book-Off Code
    Select the leave activity that describes the time off. For example, SICK for illness or VAC for vacation.

    If the leave activity specified in this field is mapped to a time off type, then an approved LTA will also be added to the Time Off Planner on behalf of the employee.

    Send To Relief Queue
    Select the code that specifies how the time off should be handled by the Relief Queue. For example, UNFILLED for a shift that needs to be filled or RNN for relief not needed.
    Leave Reason
    Select a reason for the time off. This field can be optional or required.
    Comments
    Specify any additional comments. This field can be optional or required.
    Notify Approver
    Select the this check box to notify the approver of the time off request through workmail.
    Note: By default, this check box is hidden for both new users and users who want to upgrade. To display the Notify Approver check box, set the EMVS_BOOKOFF_NOTIFY_APPROVER security configuration option to Act.

  7. Use the fields at the top of a column to assign the same selection to all of the listed shifts. For example, in the Send To Relief Queue column, select UNFILLED to assign this selection to all the shifts.
  8. Click Submit. The Book-Off Wizard window is closed and the shifts are booked off. The calendar view displays the booked off information instead of the shift information.