Authorizing multiple timesheets

Supervisors can authorize multiple timesheets at one time through the My Approval menu option.

There are three default approval worksheets for approving timesheets:

  • Supervisor Summary
  • Pay Period Summary
  • Supervisor Approval Worksheet

You can use these worksheets to view several timesheets on one page and authorize some, or all, of the timesheets. You select which timesheets to populate the worksheet the first time you select the My Approval option.

  1. Select My Approval.
    Note: If you have not used the My Approval menu option before, you might be required to select the timesheets to include on your worksheet.
  2. Select the timesheets to authorize:
    • On the Supervisor Summary, click Authorize All Submitted or Authorize All Un-Submitted.
    • On the Pay Period Summary, select the Authorize All check box at the bottom of the page.
    • On the Supervisor Approval Worksheet, click the red X icon to authorize the corresponding record.

      To authorize all records for an employee, click the authorize or unauthorize icon in the Summary column for that employee. Then select Authorize All from the pop-up menu.

      To authorize all records for all employees, click the authorize or unauthorize icon in the Summary column of the Total row at the bottom. Then select Authorize All from the pop-up window.

  3. Click Submit to authorize the timesheets.
    The work summary authorization override is applied to the selected timesheets.
    Note: When work detail approval is enabled, the work details that you have permission to authorize are also authorized. If all the work details within a day are authorized, the day is authorized. If one or more work details within a day are unauthorized, the day remains unauthorized.