Adding time codes

  1. Select Maintenance > Payroll Settings > Time Codes.
  2. Click Create New Entry.
  3. Specify this information:
    Time Code
    Specify a unique abbreviated code.
    Description
    Enter a description of the time code.
    Default Minutes
    Select the default length of time for the new time code. If this field is left blank, the default is the scheduled shift duration.
    Create on Days
    Select one of these options from the drop-down list:
    • All Days: Create time code on all days.
    • Week Days: Create time code on week days only.
    • Week Ends: Create time code on weekends only.
    Apply Only When Scheduled
    Select this check box to configure the application to insert the time code only on scheduled days. This option is used for LTA overrides and time off requests.

    If this check box is selected, you can create an override for the code on an unscheduled day from the timesheet by selecting Code from the New Edit list and entering a start and end time for the override.

    Color
    Select a background color to display in a column or table row when the time code occurs on certain pages and reports using the lookup.
    Hour Type
    Select the multiple that is used for payment of the time code using the lookup.
    Unauthorize
    Select this check box to configure the application to not auto-approve a timesheet when this time code occurs. Any previously approved timesheets are not unauthorized.
    Sort Order
    Specify the order in which time codes are displayed in the Summary section of the timesheet.
    Include in Year at a Glance
    Select this check box to include the time that is charged against this time code in the Year at a Glance reports.
    Affects Balances
    Select this check box to configure the application to check the balance log and apply balances.
    Irregular Code
    Select this check box to indicate that this time code is an exception or irregular time code. If this check box is selected, the code is displayed in the Exception Report when the code occurs on the employee’s timesheet.
    Default Rate
    Specify the default hourly pay rate of this time code. Generally, employees are paid according to the associated hour type, but in cases where time codes are applied without hour types, a default rate is used.
    Note: The time code's default rate is used for Flat Rate Code overrides only, which create one-hour premiums paid at the specified rate. Other overrides, including Work Premium, use the employee's base rate as the default rate.
    Time Code Summarize
    Select this check box to display this time code in the Code Summary table of the Daily Timesheet, the Weekly Timesheet, and the Supervisor Approval Worksheet.
    Hide on ETM
    Select this check box to hide work details with this time code from the ETM timesheet.
    Labor Metric Security
    Select the labor metric security group to apply to this time code using the lookup.

    This option lets the time code have a unique or common key that can be used to determine the data that certain users can see. See System security.

    Is LTA
    Select this check box to indicate that this time code is a long-term absence.

    This option is also used by the Weekly Timesheet to determine which time codes are displayed in the Non-Work Time section.

    Is Productive
    Select this check box to indicate that this time code is work-related.
    Exclude from Total Hours

    Select this check box to exclude schedule details with this time code from an employee's weekly total hours within the legacy Multiview Scheduler (MVS).

    See the Infor Workforce Management Multiview Scheduler Guide.

    Note: This check box should only be used by customers using legacy MVS. In current MVS, weekly hours are calculated based on the Working Activity field, which is selected when configuring activities.
    Is BRK
    Select this check box to indicate that this time code is used to designate a break. Time segments with time codes that are breaks are removed when a full day absence (for example, vacation) or full day code (for example, training) is applied to the day. In these cases, the break is removed and a single time segment is applied covering the employee’s scheduled duration minus any break segments. In most cases, only unpaid breaks will be flagged as true breaks.
    Hide from Employee
    Select this check box to hide work details and premiums with this time code on employees' timesheets.
    Hide from Everyone
    Select this check box to hide work details and premiums with this time code from all users.
  4. Click Save.
  5. Optionally, specify this information in the Time Code Balance section:
    Balance Name
    Select the balance for the time code using the lookup.
    Balance Type
    Select the balance type for the balance using the lookup.
  6. Click Save.
  7. Optionally, specify this information in the Time Code Data section as required.
    ISCONTROLLEDABSENCE
    Specify Y to designate the time code as a controlled absence and include the time code in reports.
    ISUNCONTROLLEDABSENCE
    Specify Y to designate the time code as an uncontrolled absence and include the time code in reports.
  8. Click Save.
  9. Optionally, select the reader groups you want to apply to the time code in the Time Code Reader Groups section.
    You must select a reader group if you want the time code to be downloaded to specific readers (ones that belong to an associated reader group). Time codes without reader group entries will not be downloaded to readers and will therefore not be available to an employee for swiping.
  10. Click Save.