Rule parameters

Scheduled Swipes are configured in the WFM application. For configuration details, see Infor Workforce Management Time and Attendance Implementation and Administration Guide.

The Scheduled Swipes Rule contains these parameters that influence how the rule performs:

Parameter Description
Actual Swipe Required? This parameter controls whether the creation of scheduled swipe records depends on the presence of at least one actual swipe. Select one of these options:
  • Never: Scheduled swipes are created regardless of whether an actual clock is present.
  • Always: Scheduled swipes are not created unless at least one actual swipe is found on the day.
  • On Previous Days Only: Scheduled swipes are not created unless at least one actual swipe is found on the day and the work summary date is less than the current system date. On current and future days, scheduled swipes are created even without the presence of an actual swipe.
    Note: When this option is selected, a recalculate task should be configured to ensure the days are recalculated so that a day that was the current day can be re-evaluated as a previous day and the rule rerun accordingly.
Create Timesheet Clocks? This parameter controls whether the presence of scheduled swipe records also generates clock records on the employee's timesheet. Select one of these options:
  • Never: Timesheet clocks are never created.
  • Always: Scheduled swipes always generate timesheet clocks.
  • On Previous Days Only: Timesheet clocks are not created from scheduled swipes unless the work summary date is less than the current system date.
    Note: When this option is selected, a recalculate task should be configured to ensure the days are recalculated so that a day that was the current day can be re-evaluated as a previous day and the rule rerun accordingly.

When timesheet clocks are created based on scheduled swipes, the clocks include an SS=AUTO token to differentiate them from actual clocks.

Remove All Scheduled Swipes? This parameter controls whether to remove existing scheduled swipe records for employees who are no longer required to correct missed swipe events.

When this parameter is cleared, scheduled swipe records are created based on the other parameters configured in the rule. This is the default.

When this parameter is selected, no new scheduled swipe records are created and any existing scheduled swipe records on the current day are removed. In addition, any existing artificial timesheet clocks previously created by the rule are removed. Actual clocks are not affected.

Note: Selecting this parameter disables the other parameters in the rule.

For calculation groups that have a mixture of eligible and ineligible employees, you must configure two condition sets within the rule. For example, assume that only part-time employees are required to use scheduled swipes. In this scenario, you would configure two condition sets:

  • The first condition set applies to part-time employees who require scheduled swipes to be created and maintained. In this condition set, the parameter would be cleared.
  • The second condition set applies to all other employees who require any existing swipes to be removed. In this condition set, the parameter would be selected.

For calculation groups in which no employees are eligible, you must configure the rule with this parameter selected. For example, assume that employees in the CALIFORNIA calculation group are required to use scheduled swipes, but not employees in the NEVEDA calculation group. In this scenario, you would configure the rule in both calculation groups:

  • In the CALIFORNIA calculation group, the parameter would be cleared.
  • In the NEVEDA calculation group, the parameter would be selected. For employees of this calculation group, scheduled swipes would never be created and any existing swipes on the current day would be removed.