Displaying Additional Details in a Staffed Shift’s Cell

It is possible to extend the available information using the User Defined Fields (UDF) in the employee definition pages in combination with the EMP_UDF_LABEL_FIELDS parameter, and by using EMP_VALs.

To enable administrators to view staffed shifts displaying the information that is most meaningful to their particular organization, the MVS provides the ability to customize what is displayed in a staffed shift’s cell in a schedule view, or beside an employee’s name in the views that don’t display the name in the cell (Schedule Period view, Employee view, Scheduled Team view and Intraday view). In order to take advantage of this feature, three steps are required:

  1. Define User Definition Fields.

    Before the information can be displayed for an employee, it has to be entered in that employee’s profile. And before the information can be entered, the fields to enter the information into have to be defined.

    1. Select Maintenance > Employees > Employee Data Definition.
    2. Click Create New Entry.

      The Employee Data Fields Detail panel is displayed.

    3. Complete the following field parameters:
      • Field Name - Enter the name for this field. This is the name that will help prompt users to enter the appropriate information. (For example, Shoulder Number, Rank, and so on.)
      • Description (Optional) - Enter a description to help users understand the type of information required in this field.
      • Default Value (Optional) - If desired, enter a default value to automatically enter in the field for users.
      • Field Type - Click the database lookup field and select the type of information that is allowed in this field. Possible options are Date, Number, Rate and String.
    4. Click Save.
  2. Define which UDF data to display

    There can be a great many UDF fields defined, but since the space within a schedule display’s cell is fairly limited, you need to specify which of the defined fields should be displayed.

    1. Select Maintenance > System Administration > Registry Maintenance > System > Modules > Mvse.
    2. Scroll down and select EMP_UDF_LABEL_FIELDS. The current settings of this parameter are displayed in the Variable Selected panel.
    3. Click Edit. The Variable Edit panel is displayed.
    4. In the Variable Value field, enter the previously defined UDF field name to be displayed in the staffed shift’s cell. If any values already exist, add a comma before the new information.
    5. Click Save.
  3. Define the sort order for the UDF data displayed
    1. Select Maintenance > System Administration > Registry Maintenance > System > Modules > Mvse.
    2. Scroll down and select EMP_UDF_SORT_FIELDS. The current settings of this parameter are displayed in the Variable Selected panel.
    3. Click Edit. The Variable Edit panel is displayed.
    4. In the Variable Value field, enter previously defined UDF field names in the order you would like them displayed in the staffed shift’s cell. Separated entered values with a comma.
    5. Click Save.