Viewing employee details

  1. Select Maintenance > Employees > Employee.
  2. Click Find to search for the employee. To perform an advanced search, click the down arrow next to the Find button.
  3. Once you find the employee, click Edit next to the employee.
    The Employee – Details section is displayed with these fields:
    Employee
    The unique employee identifier. Typically, this value matches the employee’s internal ID that is defined in the HR system’s usual employee system of record.
    Last Name
    Employee’s last name (maximum 40 characters).
    First Name
    Employee’s first name (maximum 40 characters).
    Day Start Time
    The beginning of the employee’s day.
    Shift Pattern
    Cycle of shifts to which the employee is assigned.
    Calculation Group
    The collection of pay rules against which this employee’s time should be subjected.
    Base Rate
    Employee’s hourly wage.
    Pay Group
    Collection of people whose time is sent simultaneously to the payroll system.
    Hire Date
    Employee’s first day with the company.
    Seniority Date
    Based on company policy, the date that is used to calculate an employee’s seniority with the company.
    Birth Date
    Employee’s date of birth.
    Termination Date
    The first day the employee is no longer on the payroll or the first day the employee is not to be paid.
    Status
    The employee’s employment status with the company. The valid values are Active and Inactive.
    ID
    Any external identifier an organization may wish to associate with an employee. This field does not need to be a unique identifier and can be used to store any single employee attribute. If the ID is considered sensitive, then a Field UI type of PasswordUI can be used to protect the data. See Localization of field input types for more information.
    Shift Pattern Offset
    The number of required days into the shift pattern to synchronize the employee with other employees in the same pattern. For example, if a shift pattern has been defined as days 1-5 on and 6-7 off, setting this value to 1 means that the employee is starting at position 2 of the pattern and is off on their fifth day of work.
    Can Flex Time
    This field is not currently used in the core application.
    Default Minutes
    This value (in minutes) is used only when a schedule does not exist for an employee. In the Timesheet page, this value represents the default Full Day Time if the field is left blank and if a Full Day Code is specified. In addition, this value is used for the LTA time code if hours are not supplied or the schedule does not exist. The default value is 480, which represents 8 hours.
    Full Time
    This field determines whether the employee is working full-time or on contract with their company. See Employee full-time status.
    Time Zone
    The employee’s designated time zone, for example, GMT-05:00Y or GMT-07:00N.
    Seniority Number
    The employee’s seniority rank amongst all the company’s employees.
    Employment Type
    The type of employment relationship the employee has with the employer. The system provides a default list of employment types that includes Employee, Contractor, Seasonal, Intern, Trainee, and Agency.
    Work Type
    A more granular classification of Full Time that indicates the work nature of the employment. The system provides a default list of work types that includes Full Time, Part Time, Casual, and Flex.
    FTE
    The employee's FTE, which is a numerical value representing the full time equivalent of an employee. For example, an employee with a FTE of 1.0 could represent a full-time worker, whereas an employee with a FTE of 0.5 represents a half-time worker. The default value is 0.
    System Scheduling Enabled
    This field tracks an employee’s consent for being auto-scheduled by the system. This field is hidden by default on both the Employee and Employee Basic Information Override pages. If needed, the field level permissions can be updated to make it visible. The default value is Y.
    Emp Pending

    This field indicates whether an employee is in pending status.

    Note: Employees in pending status are not visible on WFM application pages. These employees cannot be manually updated or updated using imports except for Employee Import using the ION processor and HRPersonnel BOD processing.

If the fields in the Employee - Details section are not configured, they are displayed as blank.