On cycle export

When the Check Pay Group Readiness page is first displayed, an initial validation check is performed and pay groups are placed in either the Fully Authorized Pay Groups or the Pay Groups with Unauthorized Records section.

If all the records in the pay group are authorized, then the pay group is deemed ready and placed in the Fully Authorized Pay Groups section. You can select the Ready for Export check box for groups that you want to be marked as “ready” for the export. A pay group marked as “ready” is locked from further edits by any user. This lock is achieved by temporarily moving the Hands Off date for the pay group to one day past the current pay period end date. The date update is temporary and is reset when either the pay group is subsequently marked not ready for export or when the export is complete.

If even one record in the pay group is unauthorized for payroll close, then the pay group is placed in the Pay Groups with Unauthorized Records section. The Ready for Export check box next to the pay group is not selected.

Note: If you select a pay group that has already been set as “ready” by another administrator, the Ready for Export check box for that pay group will be selected. You can then choose to clear the check box for that pay group if necessary. Selecting the Ready for Export check box locks all the records in the pay group from being edited.