Business Example 3: New York City
This example covers these business needs:
- Increases (and time-only changes) made within 14 days result in a payment of $10 to the employee
- Decreases made within 14 days result in a payment of $20 to the employee
- Increases (and time-only changes) made within 7 days result in a payment of $15 to the employee
- Decreases made within 7 days result in a payment of $45 to the employee
- Increases (and time-only changes) made within 24 hours result in a payment of $15 to the employee
- Decreases made within 24 hours result in a payment of $75 to the employee
Configuration
Because the New York City legislation calls for different premiums for shift increases versus shift decreases, the rule must be configured twice for each threshold.
The first instance is used to pay employees for shift increases (and time-only changes) made within 14 days of the start of the shift. In this case, the employee is due $10.
| Parameter | Value |
|---|---|
| *Threshold | NYC-14 DAYS |
| Increase Full Award | Minutes option selected with 60 specified in the field |
| Increase Full Multiplier | 1 |
| Time Change Only Full Award | Minutes option selected with 60 specified in the field |
| Eligible Events | All option selected |
| Premium Time Code | FAIR |
| Premium Hour Type | REG |
| Premium Rate | Explicit option selected with 10 specified in the field |
The second instance is used to pay employees for shift decreases made within 14 days of the start of the shift. In this case, the employee is due $20.
| Parameter | Value |
|---|---|
| *Threshold | NYC-14 DAYS |
| Decrease Full Award | Minutes option selected with 60 specified in the field |
| Decrease Full Multiplier | 1 |
| Time Change Only Full Award | |
| Eligible Events | All option selected |
| *Premium Time Code | FAIR |
| *Premium Hour Type | REG |
| Premium Rate | Explicit option selected with 20 specified in the field |
The third instance is used to pay employees for shift increases (and time-only changes) made within 7 days of the start of the shift. In this case, the employee is due $15.
| Parameter | Value |
|---|---|
| *Threshold | NYC-7 DAYS |
| Increase Full Award | Minutes option selected with 60 specified in the field |
| Increase Full Multiplier | 1 |
| Time Change Only Full Award | Minutes option selected with 60 specified in the field |
| Eligible Events | All option selected |
| *Premium Time Code | FAIR |
| *Premium Hour Type | REG |
| Premium Rate | Explicit option selected with 15 |
The fourth instance is used to pay employees for shift decreases made within 7 days of the start of the shift. In this case, the employee is due $45.
| Parameter | Value |
|---|---|
| *Threshold | NYC-7 DAYS |
| Decrease Full Award | Minutes option selected with 60 specified in the field |
| Decrease Full Multiplier | 1 |
| Time Change Only Full Award | |
| Eligible Events | All option selected |
| *Premium Time Code | FAIR |
| *Premium Hour Type | REG |
| Premium Rate | Explicit option selected with 45 specified in the field |
The fifth instance is used to pay employees for shift increases (and time-only changes) made within 24 hours of the start of the shift. In this case, the employee is due $15.
| Parameter | Value |
|---|---|
| *Threshold | NYC-24 HOURS |
| Increase Full Award | Minutes option selected with 60 specified in the field |
| Increase Full Multiplier | 1 |
| Time Change Only Full Award | Minutes option selected with 60 specified in the field |
| Eligible Events | All option selected |
| *Premium Time Code | FAIR |
| *Premium Hour Type | REG |
| Premium Rate | Explicit option selected with 15 |
The sixth instance is used to pay employees for shift decreases made within 24 hours of the start of the shift. In this case, the employee is due $75.
| Parameter | Value |
|---|---|
| *Threshold | NYC-24 HOURS |
| Decrease Full Award | Minutes option selected with 60 specified in the field |
| Decrease Full Multiplier | 1 |
| Time Change Only Full Award | |
| Eligible Events | All option selected |
| *Premium Time Code | FAIR |
| *Premium Hour Type | REG |
| Premium Rate | Explicit option selected with 75 specified in the field |
Results
These examples assume that a schedule is posted on January 1 for January 16-22 and that the employee's base rate is $20 per hour.
3a: Additional work time with less than 14 days notice
In this example, an employee is scheduled to work on January 16 from 10:00 to 16:00. The user changes the employee's schedule on January 3 for a non-exempt reason. The employee is now scheduled to work on January 16 from 9:00 to 17:00.
Since the shift was increased with less than 14 days but more than 7 days notice, the first instance of the rule applies. In this case, a premium is inserted for 60 minutes at $10.00.
The employee has these work details on January 16 after the rule is applied:
| Start Time | End Time | Hours | Rate | Time Code | Hour Type |
|---|---|---|---|---|---|
| 9:00 | 17:00 | 8:00 | 20.00 | WRK | REG |
| 1:00 | 10.00 | FAIR | REG |
3b: Time change with less than 7 days notice
In this example, an employee is scheduled to work on January 16 from 10:00 to 16:00. The user changes the employee's schedule on January 10 for a non-exempt reason. The employee is now scheduled to work on January 16 from 12:00 to 18:00.
Since the shift time changed with less than 7 days but more than 24 hours notice, the third instance of the rule applies. In this case, a premium is inserted for 60 minutes at $15.00.
The employee has these work details on January 16 after the rule is applied:
| Start Time | End Time | Hours | Rate | Time Code | Hour Type |
|---|---|---|---|---|---|
| 12:00 | 18:00 | 6:00 | 20.00 | WRK | REG |
| 1:00 | 15.00 | FAIR | REG |
3c: Reduce work time with less than 24 hours notice
In this example, an employee is scheduled to work on January 16 from 10:00 to 18:00. The user changes the employee's schedule on January 15 at 16:00 for a non-exempt reason. The employee is now scheduled to work on January 16 from 10:00 to 16:00.
Since the shift was decreased with less than 24 hours notice, the sixth instance of the rule applies. In this case, a premium is inserted for 60 minutes at $75.00.
The employee has these work details on January 16 after the rule is applied:
| Start Time | End Time | Hours | Rate | Time Code | Hour Type |
|---|---|---|---|---|---|
| 10:00 | 16:00 | 6:00 | 20.00 | WRK | REG |
| 1:00 | 75.00 | FAIR | REG |
3d: Change date, same time, same duration with less than 14 days notice
In this example, an employee is scheduled to work on January 16 from 10:00 to 16:00. The user changes the employee's schedule on January 3 for a non-exempt reason. The employee is now scheduled to work on January 18 from 10:00 to 16:00.
In this case, a premium is inserted for 60 minutes at $15.00 for cancelling the shift on January 16 with less than 14 days notice. Since the shift on January 18 was added with more than 14 days notice, the employee is not owed predictability pay for January 18.
The employee has this work detail on January 16 after the rule is applied:
| Start Time | End Time | Hours | Rate | Time Code | Hour Type |
|---|---|---|---|---|---|
| 1:00 | 15.00 | FAIR | REG |
The employee has this work detail on January 18 after the rule is applied:
| Start Time | End Time | Hours | Rate | Time Code | Hour Type |
|---|---|---|---|---|---|
| 10:00 | 16:00 | 6:00 | 20.00 | WRK | REG |