Editing shifts in ASV

  1. Display the ASV view in which you want to edit a shift.
    See Displaying schedules with ASV.
  2. Click the Edit Mode icon in the upper right corner and select Details Edit.
    Note: You can edit multiple shifts at once using Mass Edit mode.
  3. Select the shift that you want to edit.
    The details of the selected shift are shown. You can click View in Timesheet to open the shift in the timesheet.
  4. Specify this information for each shift detail:
    Start Time and End Time
    Optionally, specify a new start time or end time of the shift.
    Position
    Optionally, select a different position for the shift.
    Activity
    Optionally, select a different activity for the shift.
    Docket
    Optionally, select a different docket for the shift.
    Department
    Optionally, select a different department for the shift.
    Project
    Optionally, select a different project for the shift.
    UDFs and Flags
    Optionally, specify values for shift detail UDF and Flag fields. The names and behaviors of these fields are set by the system administrator during configuration.
  5. Optionally, add or modify the breaks for the shift.
  6. Optionally, specify values for the Data and Flag fields in the Shift Data Elements section. The names and behaviors of these fields are set by the system administrator during configuration.
  7. Click Save.
    When lengthening a shift, if the result of the edit would cause a partial overlap with another shift of the same employee, you will receive a warning message indicating the impacted shift(s). The warning message visually presents the shift overlap situation, as well as the resulting schedule if the overlap is managed. If you proceed with the edit transaction, then the impacted shift(s) will be shortened to accommodate the transaction as shown in the warning, resulting in consecutive shifts.

    For example, an employee is scheduled with two shifts on the same day, 7:00 to 15:00 and 15:00 to 23:00. If you extend the earlier shift by 2 hours (ending shift at 17:00 instead), then the start time of the later shift will be changed to 17:00 to accommodate the shift edit.

    Note: If the overlap completely covers an impacted shift, then the shift edit is not permitted and an error message is displayed. Similarly, the shift edit is not permitted if the overlap includes booked off time with another shift.