Booking off unscheduled days in ASV

Use this procedure to book-off shifts for a single employee over a date range for which the employee has not been scheduled. This procedure allows schedulers to know which employees are not available for future shifts that require coverage.

Unscheduled booked off shifts cannot be sent to relief.

When an unscheduled booked off shift has been created, it can be canceled but no other edits can be made.

  1. Display the ASV view in which you want to book time off for an employee. See Displaying schedules with ASV.
  2. Click the Book off icon in the upper right corner of the window.
  3. If the Book off Unscheduled days checkbox is not selected, select it.
  4. Specify this information:
    Employee
    Select the employee for whom you are booking time off.
    Start Date

    Select the start of the date range for the unscheduled dates that you want to book off.

    If both scheduled and unscheduled dates are available for the employee during the date range, two data grids display, one for scheduled shifts and one for unscheduled. (Only one grid displays if the employee has only scheduled or only unscheduled shifts during the date range.)

    End Date
    Select the end of the date range that you want to book off.
  5. Optionally, click Add date fields if you need to more Start Date and End Date fields.
  6. Click Load to load the employee's shifts for the specified date range.
  7. For each of the shifts that you want to book off, specify this information:
    Start Time
    Specify the start of the time range that you want to book off.
    End Time
    Specify the end of the time range that you want to book off.
    Book-Off Code
    Select the leave activity that describes the time off. For example, SICK for illness or VAC for vacation.
    Send To Relief Queue
    Select the code that specifies how the time off should be handled by the Relief Queue. For example, UNFILLED for a shift that needs to be filled or RNN for relief not needed.
    Leave Reason
    Select a reason for the time off. This field can be optional or required.
    Comments
    Specify any additional comments. This field can be optional or required.
  8. Click Submit. Your selected ranges are booked off and relief shifts are generated.