View Suggested Staffing

Use the KPI panel in Central Staffing to view the suggested staffing recommendations. After the census is loaded, you can view the suggested staff for the census by day part. A message indicating the date and time of when the census was last received is shown below each unit or team’s name and under each day part for the unit. The KPI panel also displays the Budgeted HPPD value.

  1. Open Central Staffing. Navigate to Scheduling > Multi-view Scheduler > Central Staffing > Central Staffing.
  2. Click the arrow to expand the panel to view the suggested staffing information for each shift. Shifts that do not have a current census use the last received census to calculate suggested staffing information.
    An icon next to the Day Part name indicates that a new census has been received. The message indicating the census upon which the suggested staffing information is based appears in red with an indicator if the census is more than seven days old from the date being viewed in Central Staffing.
  3. Use this information to evaluate the suggested staffing recommendations:
    Position
    This column lists all the jobs that are associated with the team and the day part. The description can also be displayed on the Staffing Adjustment screen using Config Mode.
    Scheduled
    This column shows all the employees scheduled by job by day part.
    Suggested
    This column shows the values obtained from the Suggested Staffing matrix.
    Note: If the Suggested Staffing matrix has not been configured, this field is blank.
    Adjusted
    This column shows manual adjustments to the employees scheduled.
    Coverage
    This column shows the Scheduled Employees/Generated Workload.

    The denominator for the coverage changes based on the updated metrics after the census is received and based on the following priority of staff required.

    • Highest to Lowest priority:
      1. Adjusted number
      2. Suggested number
      3. Workload number

    • If there are any updates made on the Adjusted column, then the coverage displays as Scheduled Employees/Adjusted

    • If there is no adjusted number, then the coverage displays as Scheduled Employees/Suggested

    • If there are no suggested values or if the suggested value is blank , then the coverage displays as Scheduled Employees/Generated Workload

    If no workload is generated, then the denominator is 0.00

    HPPD Row

    The total HPPD row is calculated as follows:

    • Scheduled: Total Scheduled Hours for the day part/Census
    • Suggested: Total Suggested Hours for the day part/Census
    • Adjusted: Total Adjusted Hours for the day part/Census

    This calculation only considers jobs that have been set up with a Budgeted HPPD.

    For the Adjusted HPPD total calculation, if the adjusted value is not specified or has not been updated for any jobs, then the total displays as 0.00.

    Budgeted HPPD:

    This row displays the Budgeted HPPD value for the day part.

    After the steps in Configuring the Budgeted HPPD are complete, the budgeted HPPD value is displayed based on the Team and Start Date and End Date.

    Budgeted HPPD is Total Budgeted HPPD considered to be part of HPPD calculation divided by the Number of Day parts for the Team.

    If there is no Budgeted HPPD specified for a Team in the respective duration, then the value displayed is 0.00