Business Example 1: San Francisco
This example covers these business needs:
- If an employee is given less than 24 hours notice:
- For shifts of 4 hours or less, they are due 2 hours of additional pay at their regular hourly rate.
- For shifts of more than 4 hours, they are due 4 hours of additional pay at their regular hourly rate.
- If an employee is given less than 7 days notice (but 24 hours or more notice), they are due 1 hour of additional pay at their regular hourly rate.
Configuration
In the example for San Francisco employees, you require two instances of the Fair Scheduling Rule.
The first instance is used to pay employees who are given less than seven days notice, but more than 24 hours notice. In this case, the employee is due one hour of additional pay.
| Parameter | Value |
|---|---|
| *Threshold | SF-7 Days |
| Short Shift Premium | |
| Short Shift Threshold | |
| Long Shift Premium | 60 |
| Eligible Events | All option selected |
| *Premium Time Code | FAIR |
| *Premium Hour Type | REG |
| Premium Rate | Employee Base Rate option selected |
The second instance is used to pay employees who are given less than 24 hours notice. For shifts of four hours or less (short shifts), the employee is due two hours of additional pay. For shifts of more than four hours (long shifts), the employee is due four hours of additional pay.
| Parameter | Value |
|---|---|
| *Threshold | SF-24 HOURS |
| Short Shift Premium | 120 |
| Short Shift Threshold | 240 |
| Long Shift Premium | 240 |
| Eligible Events | All option selected |
| *Premium Time Code | FAIR |
| *Premium Hour Type | REG |
| Premium Rate | Employee Base Rate option selected |
Results
These examples assume that a schedule is posted on January 1 for January 16-22 and that the employee's base rate is $20 per hour.
1a: Time change with less than 7 days notice
In this example, an employee is scheduled to work on January 16 from 10:00 to 18:00. The user changes the employee's schedule on January 10 for a non-exempt reason. The employee is now scheduled to work on January 16 from 11:00 to 19:00.
Since the shift time changed less than 7 days but more than 24 hours before the start of the original shift, the first instance of the rule applies. In this case, a premium is inserted for 60 minutes at $20.00.
The employee has these work details on January 16 after the rule is applied:
| Start Time | End Time | Hours | Rate | Time Code | Hour Type |
|---|---|---|---|---|---|
| 11:00 | 19:00 | 8:00 | 20.00 | WRK | REG |
| 1:00 | 20.00 | FAIR | REG |
1b: Time change of long shift with less than 24 hours notice
In this example, an employee is scheduled to work on January 16 from 16:00 to 21:00. The user informs the employee on January 15 at 18:00 of a schedule change for a non-exempt reason. The employee is now scheduled to work on January 16 from 9:30 to 14:00.
Since the shift time changed less than 24 hours before the start of the original shift, the second instance of the rule applies. And since the shift is more than 4 hours, the long shift premium applies. In this case, a premium is inserted for 240 minutes at $20.00.
The employee has these work details on January 16 after the rule is applied:
| Start Time | End Time | Hours | Rate | Time Code | Hour Type |
|---|---|---|---|---|---|
| 9:30 | 14:00 | 4:30 | 20.00 | WRK | REG |
| 4:00 | 20.00 | FAIR | REG |
1c: Time change of short shift with less than 24 hours notice
In this example, an employee is scheduled to work on January 16 from 10:00 to 14:00. The user cancels the employee's entire shift on January 15 at 18:00 for a non-exempt reason.
Since the shift was cancelled less than 24 hours before the start of the shift, the second instance of the rule applies. And since the cancelled shift was 4 hours, the short shift premium applies. In this case, a premium is inserted for 120 minutes at $20.00.
The employee has this work detail on January 16 after the rule is applied:
| Start Time | End Time | Hours | Rate | Time Code | Hour Type |
|---|---|---|---|---|---|
| 2:00 | 20.00 | FAIR | REG |
1d: Change date, reduce work hours with less than 24 hours notice
In this example, an employee is scheduled to work on January 16 from 10:00 to 18:00. The user changes the employee's schedule on January 15 at 16:00 for a non-exempt reason. The employee is now scheduled to work on January 18 from 10:00 to 15:00.
In this case, a premium is inserted for 240 minutes at $20.00 for cancelling the 8-hour shift on January 16 with less than 24 hours notice. In addition, a premium is inserted for 60 minutes at $20.00 for adding a reduced shift on January 18 with less than 7 days notice.
The employee has this work detail on January 16 after the rule is applied:
| Start Time | End Time | Hours | Rate | Time Code | Hour Type |
|---|---|---|---|---|---|
| 4:00 | 20.00 | FAIR | REG |
The employee has these work details on January 18 after the rule is applied:
| Start Time | End Time | Hours | Rate | Time Code | Hour Type |
|---|---|---|---|---|---|
| 10:00 | 15:00 | 5:00 | 20.00 | WRK | REG |
| 1:00 | 20.00 | FAIR | REG |