Restricting employees from editing timesheets

You can restrict the ability of employees to edit prior timesheets. In the employee record, you can specify a number of prior pay periods for which the employee can edit timesheets. If an employee attempts to edit a timesheet from before the specified number of periods, they will not be allowed.

To update an employee record, select Maintenance > Employees > Employee.

Under Employee Data, use the EMP_PRIORPERIODSBACK UDF to specify the number of prior pay periods for which the employee can edit timesheets.

For example, if you set EMP_PRIORPERIODSBACK to 2, then the employee can edit timesheets for the current pay period and the two previous pay periods only. If you specify 0, the employee can edit timesheets for the current pay period only.

If you do no specify a value, then the number of prior pay periods for which the employee can edit timesheets is determined by the hands off date and lock down date of the employee's pay group. If you do specify a value, and the EMP_PRIORPERIODSBACK date is before the hands off date, the hand off date takes precedence. Employees can never edit timesheets from before the hand off date.

Note: The EMP_PRIORPERIODSBACK setting only applies if the employee does not have lock down privileges. An employee with lock down privileges can edit timesheets from before the lock down date, regardless of this setting.