Specifying Default Availability

To specify an employee's default availability:

  1. Select Maintenance > Employees > Employee Availability .
  2. Select the employee for whom you want to specify default availability using the Employee lookup.
    The employees to which you have access are displayed.
  3. Click Employee Availability Pattern.
    If you selected multiple employees on the Selection Parameters page, they are listed in the Employee drop-down list. You can select which employee’s pattern you want to view first.
  4. Select the date to apply the availability pattern in the Start Date field. A default pattern does not have an End Date field.
    If the pattern is a 7-day default pattern, the Start Date field is not displayed. Availability pattern length is controlled by a registry setting set by your system administrator.
  5. Select the location for each day of the week using the Team lookup.
    The Selection Parameters page may be configured so the Team lookup does not display on the page.
  6. Select the time the employee can start working on each day of the week in the Start Time field.
  7. Select the time the employee must stop working on each day of the week in the End Time field.
  8. Select Midnight to indicate that the time the employee is able to work spans two days. For example, if an employee can work on Tuesday from 4:00PM to 2:00AM.
    You must select the Midnight check box if the availability block of time spans midnight. This selection is used by the system for validation purposes.
  9. Click Second Set of Available Times to add another row of time fields below the current ones, if additional availability time windows for a day are needed.
  10. Specify any comments in the Comments field.
  11. Click Submit.