Viewing the Employee Availability Calendar –– Supervisor

Supervisors can change availability for specific days without changing the availability pattern. Employees can view their Availability Calendar.

To view information using the Employee lookup:

  1. Select Maintenance > Employees > Employee Availability.
  2. Select:

    • employees for whom you want to view information using the Employee lookup. Only the employees to which you have access are displayed.

      Depending how your Selection Parameters page has been configured, you may be able to use the Location , Department , or Team lookups to select the users’ availability that you want to view, rather than choosing individual employees.

    • teams for whom you want to view information using the Team lookup and select the Include Sub Teams check box to view availability patterns for the sub team members related to the teams you selected in the previous step.
  3. Select the date for which you want to create a default pattern using the Effective Date lookup.
  4. Select from the Order By drop-down list:
    • Employee ID to display results ordered by employee IDs and in the order: Employee ID, Employee First Name, Employee Last Name, and Full Name.
    • Last Name to display results ordered by employee last name and in the order: Employee Last Name, Employee First Name, Employee ID, and Full Name.
    • First Name to display results ordered by employee first name and in the order: Employee First Name, Employee Last Name, Employee ID, and Full Name.
    • Full Name to display results ordered by employee first name and in the order: Full Name, Employee First Name, Employee Last Name, and Employee ID.
  5. Click Employee Availability Calendar.
  6. Select:
    • Week View to view the availability pattern for a week. In the week view, you can view the Previous Week, Next Week, or return to the Month View.
    • Prev Month to view the availability pattern for the previous month.
    • Next Month to view the availability for the following month.