Business Example 4: Emeryville

This example covers these business needs:

  • No award for changes 10 minutes or less
  • Increases (and time-only changes) beyond 10 minutes result in a 60 minute award
  • Decreases made 7 days or less before the start of shift result in a 60 minute award
  • Decreases made 24 hours or less before the start of the shift are paid out at the full duration of the decrease up to a maximum of 4 hours (240 minutes)

Configuration

The first instance is used to pay employees for shift changes made within 7 days of the start of the shift.

Parameter Value
*Threshold EMERYVILLE-7 DAYS
Increase Free Grace Maximum 10
Increase Full Award Minutes option selected with 60 specified in the field
Increase Full Multiplier 1
Decrease Free Grace Maximum 10
Decrease Full Award Minutes option selected with 60 specified in the field
Decrease Full Multiplier 1
Decrease Full Maximum
Time Change Only Free Grace Maximum 10
Time Change Only Full Award Minutes option selected with 60 specified in the field
Eligible Events All option selected
*Premium Time Code FAIR
*Premium Hour Type REG
Premium Rate Employee Base Rate option selected

The second instance is used to pay employees for shift changes made within 24 hours of the start of the shift.

Parameter Value
*Threshold EMERYVILLE-24 HOURS
Increase Free Grace Maximum 10
Increase Full Award Minutes option selected with 60 specified in the field
Increase Full Multiplier 1
Decrease Free Grace Maximum 10
Decrease Full Award Calculated Value option selected
Decrease Full Multiplier 1
Decrease Full Maximum 240
Time Change Only Free Grace Maximum 10
Time Change Only Full Award Minutes option selected with 60 specified in the field
Eligible Events All option selected
*Premium Time Code FAIR
*Premium Hour Type REG
Premium Rate Employee Base Rate option selected

Results

These examples assume that a schedule is posted on January 1 for January 16-22 and that the employee's base rate is $20 per hour.

4a: Time change of 30 minutes

In this example, an employee is scheduled to work on January 16 from 10:00 to 18:00. The user changes the employee's schedule on January 10 for a non-exempt reason. The employee is now scheduled to work on January 16 from 10:30 to 18:30.

Since the time change is more than the grace period of 10 minutes, a premium is inserted for 60 minutes at $20.00.

The employee has these work details on January 16 after the rule is applied:

Start Time End Time Hours Rate Time Code Hour Type
10:30 18:30 8:00 20.00 WRK REG
1:00 20.00 FAIR REG

4b: Additional shift

In this example, an employee is not scheduled to work on January 16. The user changes the employee's schedule on January 10 for a non-exempt reason. The employee is now scheduled to work on January 16 from 10:00 to 16:00.

Since an additional shift was added, the increase full rate multiplier (1) is applied. In this case, a premium is inserted for 60 minutes at $20.00.

The employee has these work details on January 16 after the rule is applied:

Start Time End Time Hours Rate Time Code Hour Type
10:00 16:00 6:00 20.00 WRK REG
1:00 20.00 FAIR REG

4c: Shift cancelled within 7 days of the start of the shift

In this example, an employee is scheduled to work on January 16 from 10:00 to 16:00. The user cancels the employee's entire shift on January 10 for a non-exempt reason.

Since the employee's entire shift (6 hours) was cancelled within 7 days but more than 24 hours of the start of the shift, the first instance of the rule applies. In this case, a premium is inserted for 60 minutes at $20.00.

The employee has this work detail on January 16 after the rule is applied:

Start Time End Time Hours Rate Time Code Hour Type
1:00 20.00 FAIR REG

4d: Shift decreased within 24 hours of the start of the shift

In this example, an employee is scheduled to work on January 16 from 10:00 to 18:00. The user changes the employee's schedule on January 15 at 10:01 for a non-exempt reason. The employee is now scheduled to work on January 16 from 11:00 to 16:00.

Since the employee's shift was decreased by 3 hours within 24 hours of the start of the shift, the second instance of the rule applies. In this case, a premium is inserted for 180 minutes at $20.00.

The employee has these work details on January 16 after the rule is applied:

Start Time End Time Hours Rate Time Code Hour Type
11:00 16:00 5:00 20.00 WRK REG
3:00 20.00 FAIR REG