How leave time affects average service hours

In most cases, an employee on leave cannot work. The system automatically records an entire day of leave minutes (1440) any time a leave-eligible work detail is encountered on an employee’s timesheet. This condition ensures that the day is not counted and does not negatively affect the calculation of the employee’s average service hours over the course of a measurement period.

These examples show how leave time can affect a calculated average:

Example 1

In this example, an employee works an average of 40 hours per week over the course of the period. There are no leave days, so there is no period adjustment.

Period start date = 1/4/2015

Period start date = 1/3/2016

Total service minutes = 124800

No. of leave days = 0

Total days in period = 365

Adjusted days in period = 365

Weekly average = 40.0

Example 2

In this example, an employee with no leave time works an average of 29 hours per week over the 52 weeks that make up the measurement period. At 29 hours per week, they are not considered full-time.

Period start date = 1/4/2015

Period start date = 1/3/2016

Total service minutes = 90480

No. of leave days = 0

Total days in period = 365

Adjusted days in period = 365

Weekly average = 29.0

Example 3

In this example, another employee works the same total service time as in Example 2, but also records three weeks of leave. This employee is considered full-time because the employee’s leave time reduces the amount of time that is used to determine the employee’s average. In this case, the employee’s service time is averaged over 49 weeks instead of the 52 weeks that was used in Example 2 (due to the 3 weeks of leave time).

Period start date = 1/4/2015

Period start date = 1/3/2016

Total service minutes = 90480

No. of leave days = 21

Total days in period = 365

Adjusted days in period = 344

Weekly average = 30.7