Configuring indirect workloads

You can update the properties of indirect workloads at your site. This is done by updating the Indirect Workload Worksheet which recalculates calculated fields as required.

  1. Select Clinical Science > Setup > Units > Unit Indirect Workloads.
  2. From the list of worksheets, click Edit next to the worksheet to be updated.
  3. To change the general values for indirect workloads for the unit, update these fields as required:
    Census
    The average number of patients in the unit.
    Staff for UNIT DAY PARTS
    The number of staff assigned to the unit for each day part configured for the unit. This is typically based on how many staff are scheduled for the average daily census of the unit.
    Note: This number depends on the number of day parts configured for the unit.
    Days/Week
    The number of days in the definition of a week can be changed. For example, you could change from 7 days to 5.
    Admits/Day
    The average number of patients admitted to the unit per day.
    Transfers In/Day
    The average number of patients transferred into the unit from another unit per day.
    Transfers Out/Day
    The average number of patients transferred out of the unit into another unit per day.
    Discharges/Day
    The average number of patients discharged from the facility through this unit per day.
    Total Minutes Per Day
    The total number of minutes per day for the entire worksheet. This is a calculated field.
    Total Minutes PPD
    The total number of minutes per patient, based on the value in the Census field, for the entire worksheet. This is a calculated field based on the formula total minutes per day divided by the census.
    Total HPPD
    The total indirect hours per patient day that are added to a patient's workload. This is a calculated field based on the formula total minutes PPD divided by 60.
  4. To change the values for indirect activities for the unit, update these fields as required:
    Standard Time
    The average number of minutes that this activity takes to perform.
    DAY PART
    Each day part has a column in the worksheet to configure the number of times per day part that this activity is performed.
    Frequency 24 Hours
    The number of times per day that this activity is performed. This shows a sum of the frequencies per day part, if configured, or a user-configured value.
    Frequency Week
    The average number of times per week that this activity is performed. A value can be configured for Frequency 24 Hours or Frequency Week but not both.
    Minutes Per Day
    Calculated field as the Frequency 24 Hours or Frequency Week multiplied by the Standard Time.
    Minutes PPD
    Calculated field as the Minutes Per Day divided by the Census.
    Calculated Weekly Frequency
    Calculated field as the Frequency 24 Hours multiplied by the Days/Week or the value in Frequency Week.
    Calculated Monthly Frequency
    Calculated field as the Calculated Weekly Frequency multiplied by 4.
    Calculated Yearly Frequency
    Calculated field as the Calculated Weekly Frequency multiplied by 52.
  5. Click Save. Calculations are performed only when the worksheet is saved.