Defining the Payroll Export Enhanced Task (Job Scheduler)

To define the Payroll Export Enhanced Task:

  1. Select Maintenance > System Administration > Job Scheduler.
  2. Locate the Payroll Export Enhanced Task in the task list of the Task Schedules page.
  3. Click Parameters.
  4. Specify this information:
    Pay Group
    Select the pay groups to be picked up by the Payroll Export Enhanced Task using the lookup.
    Merge Files
    Select this option if you want the Payroll Close process to merge multiple export files from different pay groups. Pay groups belonging to the same Payroll Export Enhanced Task can be merged.
    Send Mail To
    Select the pay group that contains the employees (supervisors) to whom the e-mail confirmation (that the Payroll Export Enhanced Task has completed) is sent using the lookup.
    Test Export
    Select this option if you want to test your export settings.

    During a test export, the timesheet-related data is transformed as per the export mapping and plug-in instructions for the current pay period, but the pay period dates are not advanced to the next scheduled pay period. You can use this option to do a dry-run of the export. After reviewing the payroll export data, you can re-run the task with this option cleared for the real export.

    Note: Running a test export does not revert the Hands Off date that was set in the Payroll Close Wizard. To unlock the timesheets to address an issue, you must mark the relevant pay groups as unready in the Payroll Close Wizard.
    Auto-ready
    Select this option to flag any pay groups that are included in the Pay Group parameter as ready automatically. Associated records are created in the readiness table, if necessary. When using this option, you are not required to mark a pay group as “ready” each time you want to export it to payroll.

    When selected, the relevant pay groups will be flagged automatically by the system as ready when the task begins running. Until the task is executed, pay groups will remain as not ready unless manually set by a user.

    Location
    Specifies the destination for the generated payroll export data. For both test and real exports, the generated payroll export data can be written to a file, to the staging table, or both.

    Select one of these options:

    • File: When the task runs successfully, the system will generate a payroll export file into the location specified by the configuration data of the relevant pay groups' payroll export task. See Accessing the payroll export task.
    • Staging: When the task runs successfully, the system will write the generated payroll export data into the Workforce Management staging table.
    • All: When the task runs successfully, the system will generate a payroll export file and write the generated data into the Workforce Management staging table.
    Note: If the location is not set and the Test Export parameter is selected (test export), then the Staging option is used. If the location is not set and the Test Export parameter is cleared (real export), then the File option is used.
  5. Click Submit.