Unpaid time off types

You can configure time off types that allow employees who do not earn balances to request time off. This also allows employees without sufficient balances to make longer time off requests. In these cases, the employee is only paid for a portion of their time off.

Unpaid time off types require a time code that decrements a balance, similar to the basic time off type, and an additional unpaid time code that is not linked to any balance.

When requests are approved, the application attempts to use the paid time code first when it populates the employee’s timesheet. If the employee does not have a sufficient balance to cover the duration of the request, the unpaid time code is used for the remaining portion. For example, an employee with a vacation balance of 4 days who requested 5 days off is only paid for 4 days of their vacation. Time off for employees without any balances is entirely unpaid.

If part of the time off is paid, the application inserts the paid time code in the middle of the time off. The application attempts to insert the paid portion of the time off with an equal number of unpaid days off before and after it. For example, if an employee is paid for 1 day in a 5-day time off request, the paid time code is inserted on the third day of the time off.

You cannot configure a time off type to use this functionality and the advance pay functionality. Time off types can only be configured to use one or the other.