Business Example 2 - Seattle

This example covers these business needs:

  • No award for changes 15 minutes or less
  • Changes less than 60 minutes are pro-rated based on duration of change
  • Increases (and time-only changes) over an hour result in a one-hour premium
  • Decreases over an hour are paid out at half the duration of the decrease

Configuration

This instance is used to pay employees for shift changes made within 14 days of the start of the schedule.

Parameter Value
*Threshold SEATTLE-14 DAYS
Increase Free Grace Maximum 15
Increase Pro-Rate Maximum 59
Increase Pro-Rate Multiplier 1
Increase Full Award Minutes option selected with 60 specified in the field
Increase Full Multiplier 1
Decrease Free Grace Maximum 15
Decrease Pro-Rate Maximum 59
Decrease Pro-Rate Multiplier 0.5
Decrease Full Award Calculated Value option selected
Decrease Full Multiplier 0.5
Time Change Only Free Grace Maximum 15
Time Change Only Pro-Rate Maximum 59
Time Change Only Pro-Rate Multiplier 1
Time Change Only Full Award Minutes option selected with 60 specified in the field
Eligible Events All option selected
*Premium Time Code FAIR
*Premium Hour Type REG
Premium Rate Employee Base Rate option selected

Results

These examples assume that a schedule is posted on January 1 for January 16-22 and that the employee's base rate is $20 per hour.

2a - Time change less than 15 minutes

In this example, an employee is scheduled to work on January 16 from 10:00 to 18:00. The user changes the employee's schedule on January 10 for a non-exempt reason. The employee is now scheduled to work on January 16 from 10:10 to 18:10.

Since the time change is within the grace period of 15 minutes, this employee is not owed predictability pay.

2b - Increase of 45 minutes

In this example, an employee is scheduled to work on January 16 from 10:00 to 16:00. The user changes the employee's schedule on January 15 for a non-exempt reason. The employee is now scheduled to work on January 16 from 10:00 to 16:45.

Since the increase is within the pro-rated duration, the pro-rate multiplier (1) is applied. In this case, a premium is inserted for 45 minutes at $20.00.

The employee has these work details on January 16 after the rule is applied:

Start Time End Time Hours Rate Time Code Hour Type
10:00 16:45 6:45 20.00 WRK REG
0:45 20.00 FAIR REG

2c - Cancelled shift

In this example, an employee is scheduled to work on January 16 from 10:00 to 16:00. The user cancels the employee's entire shift on January 10 for a non-exempt reason.

Since the employee's entire shift (6 hours) was cancelled, the decrease full rate multiplier (0.5) is applied. In this case, a premium is inserted for 180 minutes at $20.00.

The employee has this work detail on January 16 after the rule is applied:

Start Time End Time Hours Rate Time Code Hour Type
3:00 20.00 FAIR REG

2d - Change date, reduce work hours

In this example, an employee is scheduled to work on January 16 from 10:00 to 18:00. The user changes the employee's schedule on January 10 for a non-exempt reason. The employee is now scheduled to work on January 18 from 10:00 to 15:00.

In this case, a premium is inserted for 240 minutes at $20.00 for cancelling the 8-hour shift on January 16. In addition, a premium is inserted for 60 minutes at $20.00 for adding a shift on January 18.

The employee has this work detail on January 16 after the rule is applied:

Start Time End Time Hours Rate Time Code Hour Type
4:00 20.00 FAIR REG

The employee has these work details on January 18 after the rule is applied:

Start Time End Time Hours Rate Time Code Hour Type
10:00 15:00 5:00 20.00 WRK REG
1:00 20.00 FAIR REG