Viewing the Pay Period Summary

The Pay Period Summary shows a summary of the hours that employees worked and the details of their labor allocation for any past week. Data is gathered from Daily and Weekly Timesheets, depending on which the employees use, and is summarized by pay period.

You select the timesheets to include in the Pay Period Summary by searching for employees, teams, shift patterns, or calculation groups.

Note: Because the summary requires timesheet data for the entire work week, there may be cases where Daily Timesheet data is not included. Any employees with unsubmitted days during the pay period are not included in the summary.

Ensure that the default approval worksheet is set to Pay Period Summary.
See Changing the default approval worksheet.
Select My Approval.
Specify this information:

Pay Groups

Select the payroll group you want to include in the summary.

Pay Period Selection

Select the pay period from which to display timesheets.

Start Date

Specify the date of the pay period to include if you selected Manual Date Range from the Pay Period Selection drop-down list.

Include Pay Periods

Select the number of previous pay periods to include in the summary. For example, -4 includes four previous pay periods.

Employees

Select the employee timesheets that are included in the summary. You can include any number of employees by specifying a comma between each entry or selecting multiple check boxes from the lookup.

Teams

Select the teams you want to include in the summary.

Include Sub Teams

Select the check box to include the timesheets of sub team members as well.

Shift Patterns

Select a shift pattern to include the timesheets of any employee working this shift pattern.

Calc Groups

Select a calculation group to include the timesheets of any employee in the group.

Display per Page

Select how many timesheets to include on one summary page.
Click Go.

Note: Every time code may not be displayed on the Pay Period Summary. System administrators set the time codes that are displayed.