SA Operator Setup - Other Options field descriptions

Fields are presented in alphabetical order within each section.

Administrative Settings

Allow Unlimited Web Access

Indicate if you want this user to have unlimited web access. If you select Yes, the operator can specify any web address in the Address field and launch an Internet browser to that web site.

If you select No, the operator does not have security to access the Internet through the Address field and is limited to those web addresses set up on customer, vendor, and product records.

Give AP Supervisor Status to This User

Give Supervisor Status to This User

Indicate if you want to give supervisor status to this operator. Operators with supervisor status can grant authorization to other users. Operator security as defined in Indicate if this operator has security to view, modify, and delete groups with a specific operator’s initials attached to it. You may want to allow an AP Supervisor the ability to access a secure group in the event of employee turnover, the need to review and fix update errors, or some other special circumstance.SA Setup Operator for a particular function takes precedence over this setting.

The following list of functions are permitted when an operator is set up to have supervisor status:

Module/Function	Activity
Vendor Invoice Center Entry	Posting the difference between the PO and invoice to a GL account on the General Ledger Distribution window.
Product Setup	Updating the status, product category, stocking unit, kit type, and special cost info.
Indicate if this operator has security to view, modify, andProduct Warehouse Product Setup	Updating the status.

Give System Admin Status to This User

When you select to give system administrator status to a user, the function security settings for SA Operator Setup for that user are overridden. The user is allowed to access pages in SA Operator Setup in update mode.

This option does not determine who can set or change security for other operators. The person authorized to use the sys operator login should perform that function.

User Group

If you want to designate this user as a member of a user group that can be used in SA Database Connection Inquiry for clearing sessions, specify a user group. The user group is a maximum of six characters and must be set up in SA Table Code Value Setup. This user group is different than the event manager user group you can set up.

We recommend that you do not assign a user that travels frequently or connects from different locations and logging in using different devices, to a user group. Then, if a user group clear is required because of a terminal session or network connectivity problem, the user group clear would not include users that may or may not be connected like the users in that group because of  their travel or work schedule. If that operator is connected using the same device as the user group that is being disconnected but is not assigned to the group, you must clear them individually.

Note: This functionality is part of an approval process that helps to meet some of the requirements of the Sarbanes-Oxley Act.

AO Security Permissions

Indicate which Administrative Options sections this user can access by selecting each section and clicking Allow or Do Not Allow.

Electronic Controls

Use this section to make transaction types available to the operator in Electronic Transaction Control Center (ETCC). Select a transaction type with the correct process type and then click Allow. Use the filter row in the grid to locate a transaction type or process type.

These are common process types:

• SXAPI: Transactions that were created through SX.api processing. For example, sales orders that were created through SX.api OE Full Order Maintenance processing.
• EDI: EDI transactions that were created through EDI flat file processing.
• ION-BOD: EDI transactions, or transactions from BOD integrations, that were created through ION processing.

Note Category Permissions

The note categories that are used in the Notes context application in Infor Ming.le are set up in SA Table Code Value Setup. Note categories, such as a credit notes category, can be restricted. Select a restricted note category in this section to grant user access. To grant the user access to a note category, select it in the list and click Allow.

General Ledger-Accounts Receivable

Operators performing automatic distributions and transaction entry functions should be set up with General Ledger Account Code Defaults. The defaults specify the General Ledger account codes required for each automatic distribution and transaction entry function. General Ledger account codes only need to be set up for the modules in which the operators will be performing these functions. If a regular operator is NOT set up with GL Defaults and they attempt to perform an automatic distribution or transaction entry function, all transactions will be updated with the GL Defaults specified on the R&D operator record or Product General Ledger Distribution Setup depending on the account. If the account codes do not exist or are invalid on the R&D record, the transactions will update the company suspense account codes.

GL account codes must be set up in GL Account Setup before any of the GL default information can be set up. When the operator record is first created, the automatic distribution and GL update options automatically default to Yes (update only). These defaults MUST be maintained thereafter to ensure the options are set correctly.

Allow GL Entry Transactions Final Update

Indicate if you want to allow this user to make final updates in GL Transaction Entry. If you select Yes, this user can make manual entries to GL Transaction Entry and update General Ledger. If you select No, this user is not allowed to make final updates in GL Transaction Entry. Preventing the user to make final updates allows a manager to review their entries before updating General Ledger.

Allow Override of GLET Group ID

Indicate if you want to allow the user to override the operator ID in GL Transaction Entry when selecting a batch group to maintain or update. This option is usually selected for managers who need to maintain other operators’ group transactions or perform a final update.

Allow NSF Fee Override in ARECR

Optional. Use in conjunction with the automated customer payment reversal feature. Select this option to allow this operator to override the base fee charged for return of a non-sufficient fund (NSF) check from your customer. The override may occur when the operator is performing a reversal in Customer Payment Reversal Entry (ARECR). This option is only available if the option, Allow AR Payment Reversals, is selected in SA Administrator Options-Customers-Cash Receipts. In addition, this fee must be specified in the NSF Fee field of SA Administrator Options-Customers-Cash Receipts. An operator without correct security can view the NSF fee, but the field is not enterable.

Bank

Select the Bank GL account to be updated by postings made by this user in the Customer module.

Control

The AR control account is the combination of the customers’ individual balances rolled into one aggregate amount on the General Ledger. Holding accounts contain amounts that should be matched and reversed when normal processing occurs. Specific entry functions post amounts to holding accounts that are reversed based on another transaction. Select the AR Control account to be updated by these transactions.

Discount

Select the AR Discount account to be updated by discount amounts.

Sales

Select the Sales account to be updated by sales amounts.

Service Charge

Select the AP Service Charge account to be updated by service charge amounts.

Update GL

Indicate if you want to update GL Transaction Entry and account code balances from the Customer (AR) module.

If you select Yes, the transactions print on the GL Trial Balance Report.

If you select No, the module transactions do not update General Ledger. You usually select No if you use an independent General Ledger package other than the system General Ledger.

Select Journal to write transactions to General Ledger as memo records. These records have a journal status and do not affect General Ledger account code balances. Memo records do not appear on inquiries and do not print on the GL Transaction Activity Report. The Journal option is useful for training operators in the transaction entry functions. After the operator completes the transaction, you can print the memos through the appropriate journal print function, review them, and then manually post them in GL Entry Transactions after confirming they are correct.

Write Off

Select the AP Write Off account to be updated by write-off amounts.

General Ledger-Accounts Payable

AP Warranty Claim

Bank

Select the Bank GL account to be updated by postings made in Vendor Entry Pay Invoices Due Report.

Control

The AP control account is the combination of the vendors’ individual balances rolled into one aggregate amount on the General Ledger. Specific entry functions post amounts to holding accounts that are reversed based on another transaction. Select the AP Control account code to be updated by transactions.

Discount

Select the AP Discount account to be updated in Vendor Entry Pay Invoices Due Report.

Expense

Specify the AP Expense account code to be updated in Vendor Invoice Center Entry for expense invoice transactions.

National Account Claim Account

Specify the account to use as a variance account. Variances between original claim and vendor credit/debit are posted to a National Program claim variance account. You can specify any general ledger account, or you can create a specific National Program variance account in GL Account Setup, and specify that account here.

Trade Unmatched

Select the AP Trade Unmatched account to be updated in Vendor Invoice Center Entry.

Update GL

Indicate if you want to update GL Transaction Entry and account code balances from the Vendor (AP) module.

If you select Yes, the transactions print on the GL Trial Balance Report.

If you select No, the module transactions do not update General Ledger. You usually select No if you use an independent General Ledger package other than the system General Ledger.

Select Journal to write transactions to General Ledger as memo records. These records have a journal status and do not affect General Ledger account code balances. Memo records do not appear on inquiries and do not print on the GL Transaction Activity Report. The Journal option is useful for training operators in the transaction entry functions. After the operator completes the transaction, you can print the memos through the appropriate journal print function, review them, and then manually post them in GL Transaction Entry after confirming they are correct.

Variance

Select the AP Variance account to be updated in Vendor Invoice Center Entry or Vendor Entry Group Update/Reconcile Invoices Report.

General Ledger-Inventory Control

Depending on the setting of the Default Division # From option in SA Administrator Options-Documents-Sales Orders-Entry Settings, the division assigned to the bank number is updated whenever cash is received. You must also set up an interdivisional inventory transfer account code in Product Warehouse Description Setup. This account is updated whenever inventory is received from another warehouse.

Control

The IC Control account is the combination of the products' individual balances rolled into one aggregate amount on the General Ledger. Specific entry functions post amounts to holding accounts that are reversed based on another transaction. Select the IC Control account code to be updated by transactions.

COGS Adjustment

Select the IC COGS Adjustment account to be updated in Vendor Invoice Center Entry-Costing.

Cost Adjustments

Select the IC Cost Adjustments account to be updated in Vendor Invoice Center Entry-Costing or Purchase Receipt of Inventory Entry.

Direct Order

Select the IC Direct Order account to be updated in Vendor Invoice Center Entry-Costing, Purchase Receipt of Inventory Entry, Transfer Receipt of Inventory Entry, or Sales Entry Invoice Processing Report.

Non-Stock

Select the IC Non-Stock account to be updated in Vendor Invoice Center Entry-Costing, Purchase Receipt of Inventory Entry, Transfer Receipt of Inventory Entry, Sales Entry Invoice Processing Report, or Product Adjustment Entry.

Physical Adjustments

Select the IC Physical Adjustments account to be updated in Product Adjustment Entry.

Rebate Cost Adjustments

Select the IC Rebate Cost Adjustments account to be updated in Purchase Receipt of Inventory Entry or Vendor Invoice Center Entry-Costing.

Rebate Due

Select the IC Rebate Due account to be updated in Vendor Invoice Center Entry or Sales Entry Invoice Processing Report.

Uninvoiced Addons

Select the IC Uninvoiced Addons account to be updated in Purchase Receipt of Inventory Entry or Vendor Invoice Center Entry-Costing.

Uninvoiced Inventory

Select the IC Uninvoiced Inventory account to be updated in Purchase Receipt of Inventory Entry or Vendor Invoice Center Entry-Costing.

Update GL

Indicate if you want to update GL Transaction Entry and account code balances from the Product (IC) module.

If you select Yes, the transactions print on the GL Trial Balance Report.

If you select No, the module transactions do not update General Ledger. You usually select No if you use an independent General Ledger package other than the system General Ledger.

Select Journal to write transactions to General Ledger as memo records. These records have a journal status and do not affect General Ledger account code balances. Memo records do not appear on inquiries and do not print on the GL Transaction Activity Report. The Journal option is useful for training operators in the transaction entry functions. After the operator completes the transaction, you can print the memos through the appropriate journal print function, review them, and then manually post them in GL Transaction Entry after confirming they are correct.

General Ledger-Order Entry

Core Charge

Select the OE Core Charge account to be updated in Sales Entry Invoice Processing Report or Sales Order Entry-Tendering.

C.O.D.

Select the OE COD account to be updated in Sales Entry Invoice Processing Report or Customer Cash Receipts Entry.

Cost of Goods Sold

Select the OE COGS account to be updated in Sales Entry Invoice Processing Report.

Direct Orders COGS

Select the OE Direct Orders COGS account to be updated in Purchase Receipt of Inventory Entry or Sales Entry Invoice Processing Report.

Direct Order Sales

Select the OE Direct Order Sales account to be updated in Purchase Receipt of Inventory Entry or Sales Entry Invoice Processing Report.

Down Payments

Select the OE Down Payments account to be updated in Sales Entry Invoice Processing Report or Sales Order Entry-Tendering.

Gross Sales

Select the OE Gross Sales account to be updated in Sales Entry Invoice Processing Report.

Line Discount

Select the OE Line Discount account to be updated in Sales Entry Invoice Processing Report.

Lump Sum Bill Amount

Select the OE Lump Sum Bill account to be updated in Sales Entry Invoice Processing Report.

Order Discount

Select the OE Discount account to be updated in Sales Entry Invoice Processing Report.

Restock Charge

Select the OE Restocking Charge account to be updated in Sales Entry Invoice Processing Report.

Sales Return

Select the OE Sales Returns account to be updated in Sales Entry Invoice Processing Report.

Uninvoiced Cash Sales

Select the OE Uninvoiced Cash Sales account to be updated in Sales Entry Invoice Processing Report or Sales Order Entry-Tendering.

Update GL

Indicate if you want to update GL Transaction Entry and account code balances from the Sales (OE) module.

If you select Yes, the transactions print on the GL Trial Balance Report.

If you select No, the module transactions do not update General Ledger. You usually select No if you use an independent General Ledger package other than the system General Ledger.

Select Journal to write transactions to General Ledger as memo records. These records have a journal status and do not affect General Ledger account code balances. Memo records do not appear on inquiries and do not print on the GL Transaction Activity Report. The Journal option is useful for training operators in the transaction entry functions. After the operator completes the transaction, you can print the memos through the appropriate journal print function, review them, and then manually post them in GL Transaction Entry after confirming they are correct.

General Ledger-Purchase Order

Order Discount

Select the PO Order Discount account to update in Vendor Invoice Center Entry-Costing.

Tally Variance

Select the Tally Variance account to update in Purchase Receipt of Inventory Entry based on the PO Adjustment Factor for Tally Components setting in SA Administrator Options-Products-Defaults.

Update GL

Indicate if you want to update GL Transaction Entry and account code balances from the Purchase (PO) module.

If you select Yes, the transactions print on the GL Trial Balance Report.

If you select No, the module transactions do not update General Ledger. You usually select No if you use an independent General Ledger package other than the system General Ledger.

Select Journal to write transactions to General Ledger as memo records. These records have a journal status and do not affect General Ledger account code balances. Memo records do not appear on inquiries and do not print on the GL Transaction Activity Report. The Journal option is useful for training operators in the transaction entry functions. After the operator completes the transaction, you can print the memos through the appropriate journal print function, review them, and then manually post them in GL Transaction Entry after confirming they are correct.

General Ledger-Warehouse Transfer

Cost Adjustments

Select the WT Cost Adjustments account to use to update in Vendor Invoice Center Entry-Costing.

Update GL

Indicate if you want to update GL Transaction Entry and account code balances from the Transfer (WT) module.

If you select Yes, the transactions print on the GL Trial Balance Report.

If you select No, the module transactions do not update General Ledger. You usually select No if you use an independent General Ledger package other than the system General Ledger.

Select Journal to write transactions to General Ledger as memo records. These records have a journal status and do not affect General Ledger account code balances. Memo records do not appear on inquiries and do not print on the GL Transaction Activity Report. The Journal option is useful for training operators in the transaction entry functions. After the operator completes the transaction, you can print the memos through the appropriate journal print function, review them, and then manually post them in GL Transaction Entry after confirming they are correct.

Security Settings

Restrict Data Access For AP

Select Yes to limit the user’s access to only AP data within the allowed divisions only.

Select No to allow the operator to see AP data for all divisions.

If you are maintaining a group of operators, select Do Not Set to leave this option unselected.

Restrict Data Access For AR

Select Yes to limit the user’s access to only AR data within the allowed divisions only.

Select No to allow the operator to see AR data for all divisions.

If you are maintaining a group of operators, select Do Not Set to leave this option unselected.

Restrict Data Access For CR

Select Yes to limit the user’s access to only Check Reconciliation (CR) data within the allowed divisions only.

Select No to allow the operator to see CR data for all divisions.

If you are maintaining a group of operators, select Do Not Set to leave this option unselected.

Restrict Data Access For GL

Select Yes to limit the user’s access to only General Ledger data within the allowed divisions only.

Select No to allow the operator to see GL data for all divisions.

If you are maintaining a group of operators, select Do Not Set to leave this option unselected.

Division Group

Select a division group to assign to this user. This is an optional method of grouping operators when maintaining records in SA Operator Setup. You can search for a group of operators by specifying the Division Group in the Search function.

Note: The operator's Division Group assignment is not used to apply division or division group security for this operator. Use the Security Settings and Allowed Division Numbers section in SA Operator Setup to control operator security by division.

Restrict Data Access for IC

Select Yes to limit the user’s access to only product (IC) data within the allowed divisions only.

Select No to allow the operator to see IC data for all divisions.

If you are maintaining a group of operators, select Do Not Set to leave this option unselected.

Restrict Data Access for OE

Select Yes to limit the user’s access to only sales order (OE) data within the allowed divisions only.

Select No to allow the operator to see OE data for all divisions.

If you are maintaining a group of operators, select Do Not Set to leave this option unselected.

Restrict Data Access For PO

Select Yes to limit the user’s access to only purchase order (PO) data within the allowed divisions only.

Select No to allow the operator to see PO data for all divisions.

If you are maintaining a group of operators, select Do Not Set to leave this option unselected.

Restrict Data Access For WT

Select Yes to limit the user’s access to only warehouse transfer (WT) data within the allowed divisions only.

Select No to allow the operator to see WT data for all divisions.

If you are maintaining a group of operators, select Do Not Set to leave this option unselected.

Restrict Data Access For WT-Allow Across Divisions

Select Yes to allow the user access to both ship to and ship from warehouse data, regardless of division.

Select No to allow the operator to only see warehouse transfer records within their allowed divisions.

If you are maintaining a group of operators, select Do Not Set to leave this option unselected.

Allow Editing of 'Restricted Editing' AP Records

Select Yes to allow this operator to edit Vendor Setup and Vendor Ship From Setup records that have the Restricted Editing option selected. You should limit the operators who are able to edit restricted vendor records to only employees who should maintain records that are centralized and maintained at a corporate level, versus those that are managed only within their respective divisions. This option can also be used even if you do not assign division-level security.

Select No to prevent this operator from editing Vendor Setup and Vendor Ship From Setup records that have the Restricted Editing option selected.

Allow Editing of 'Restricted Editing' AR Records

Select Yes to allow this operator to edit Customer Setup and Customer Ship To Setup records that have the Restricted Editing option selected. You should limit the operators who are able to edit restricted customer records to only employees who should maintain records that are centralized and maintained at a corporate level, versus those that are managed only within their respective divisions. This option can also be used even if you do not assign division-level security.

Select No to prevent this operator from editing Customer Setup and Customer Ship To Setup records that have the Restricted Editing option selected.

Restrict Pricing and Price Sheets

This option is used to restrict the operator from accessing certain types of pricing and pricing sheet records.

Select No Restrictions if the operator is allowed to access all pricing records within their allowed division or division group. Security is only restricted by function security level for PD Pricing Setup or PD Pricing Sheet Setup in SA Operator Setup-Function Security.

Otherwise, select one of these options to restrict the operator to a certain type of pricing or price sheet records:

• Warehouse Only

  Restrict the operator to only pricing and price sheet records set up by warehouse. The warehouse is assigned in PD Price Setup and PD Pricing Sheet Setup if the Pricing by Warehouse option is selected in SA Administrator Options-Products-Pricing.

• Region Only

  Restrict the operator to accessing and maintaining only pricing and price sheet records set up by region. The region is assigned in PD Price Setup and PD Pricing Sheet Setup if the Pricing by Region option is selected in SA Administrator Options-Products-Pricing.

• Division Group Only

  Restrict the operator to accessing and maintaining only pricing and price sheet records set up by division group. The division group is assigned in PD Price Setup and PD Pricing Sheet Setup if the Pricing by Division Group option is selected in SA Administrator Options-Products-Pricing.

• Warehouse and Region

  Restrict the operator to accessing and maintaining only pricing and price sheet records set up by warehouse or by region. The warehouse or region is assigned in PD Price Setup and PD Pricing Sheet Setup if the Pricing by Warehouse and Pricing by Region options are selected in SA Administrator Options-Products-Pricing.

• Warehouse and Division Group

  Restrict the operator to accessing and maintaining only pricing and price sheet records set up by warehouse or by division group. The warehouse or division group is assigned in PD Price Setup and PD Pricing Sheet Setup if the Pricing by Warehouse and Pricing by Division Group options are selected in SA Administrator Options-Products-Pricing.

• Region and Division Group

  Restrict the operator to accessing and maintaining only pricing and price sheet records set up by region or by division group. The region or division group is assigned in PD Price Setup and PD Pricing Sheet Setup if the Pricing by Region and Pricing by Division Group options are selected in SA Administrator Options-Products-Pricing.

The SA Administrator Options settings take precedence over the selection for the Restrict Pricing and Price Sheets option. For example, if you select Pricing by Warehouse in SA Administrator Options, but not Pricing by Region, the user is able to create and maintain pricing and pricing sheet records for a warehouse but not a region. Even if Warehouse and Region is selected in the Restrict Pricing and Price Sheets option in SA Operator Setup, the SA Administrator Options setting blocks it.

This option is not limiting the user to a specific warehouse, division group, or region. It is restricting the user to a type of pricing record.

You can further restrict the user to specific divisions by selecting each division in the Allowed Divisions section.

Allowed Divisions

Allowed Operational Hold Codes