Setting up and maintaining GL batches

Use GL Batch Setup to set up or maintain recurring, one-time, and auto-reversing batch groups. One-time batches can also be created on-demand in GL Transaction Entry. Only the batch header is created or maintained in GL Batch Setup; transactions must be entered and maintained in GL Transaction Entry.

This feature is beneficial if several batch files are similar. You can set up one batch, then copy and maintain the batch with slight modifications. Select that batch in the grid and click Copy. To copy a batch created by another operator, you must have function security level 3 (change) or higher for GL Batch Setup. Because one-time batch transactions are deleted after they are used, you cannot use the copy function for these batches.

Individual sets (transactions) can be deleted from a batch during GL Transaction Entry, but if an entire batch must be deleted, use GL Batch Setup. Deleting a recurring or auto-reversing batch removes the entire file, including the batch header, transactions, and any extended references or notes. This action does not undo any previous processing from past updates. Updating a one-time batch in GL Transaction Entry or GL Entry Batch Update Report removes the transaction records in a batch. The batch header remains intact unless you choose to delete the batch after updating.