PO acknowledgment information in Purchase Order Inquiry

In Purchase Order Inquiry, PO acknowledgment information is displayed in the Header, History, and Line Detail tabs.

In the Record Information section of the Header tab, the Created By value indicates which user created the purchase order. If the purchase order was created through a VMI program, -vmi is appended to the Created By value that was included in the PO acknowledgment. If the PO acknowledgment does not include a Created By value, the buyer for the product line is used. If the PO acknowledgment includes a PO number that is invalid in Distribution SX.e, a PO number is created and -vmi only is displayed as the Created By value.

In the Acknowledge Information section on the Header tab, PO acknowledgment information is displayed only if purchase order is in Stage 3-Acknowledged, or a later stage.

For a purchase order to advance to Stage 3, the purchase order must be updated by an original PO acknowledgment. If you process PO acknowledgments through EDI Electronic Transaction Control Center Entry (ETCC), an Update Status of Complete indicates that the purchase order was updated. Completion can occur manually or automatically, depending on the ETCC business rules and the types of errors that occur.

If you do not process PO acknowledgments through ETCC, you must run the EDI Entry Processing PO Acknowledgement Report in update mode to update purchase orders and advance them to Stage 3.

This PO acknowledgment information is displayed in the Acknowledge Information section if the purchase order is in Stage 3 or greater:

Acknowledge Date
If the PO acknowledgments was processed through ETCC, this is the date the acknowledgment was received. If the PO acknowledgments was not processed through ETCC, this is the date the acknowledgment was updated.
Acknowledge Type
The method by which the PO acknowledgment was received.
Acknowledge Reason
Indicates if the purchase order was accepted with or without changes.
Acknowledge User
The user that processed the PO acknowledgment in ETCC, or the user that ran the EDI Entry Processing PO Acknowledgement Report.

When the Update Status of a subsequent PO acknowledgment is Complete, the PO acknowledgment information in the Acknowledge Information section is overwritten.

Historical PO acknowledgment records for the purchase order is displayed in the Acknowledgments section of the History tab. You can view the records for original or subsequent PO acknowledgments. The Stage of each record corresponds to the Update Status of the record in ETCC. The acknowledgments information that is displayed in this tab does not depend on the stage of the purchase order.

This historical information is derived from ETCC. It is maintained until a user manually deletes the record in ETCC, or it is removed by the Electronic Transaction Control Center Purge Report.

You can view historical header and line records. To locate historical data for a specific line, you can use the search and filter functionality for the grid. You can also access historical data for a specific line in the Line Detail tab. Click the drill down icon for the line, and then click the Line History tab.