Reconciling floor plan invoices

Use Vendor Entry Payment Action Report and Vendor Floor Plan Acceptance Entry to reconcile your floor plan invoices and mark them for payment.

  1. Select Vendor > Entry > APE Reports > Payment Action Report.
  2. Select New > On Time
  3. Complete the report information page and click Next.
  4. Specify the invoice number, invoice number, or floor plan terms, or leave these ranges blank to review all floor plan products.
  5. Run the report in report mode only by selecting Rpt for the Create Records for Review, Rpt Only option.
  6. When you are ready to create payment records, select Create for the Create Records for Review, Rpt Only option.
  7. Select Vendor > Entry > Vendor Floor Plan Acceptance.
  8. Specify the invoice number or terms, or leave blank to review all floor plan invoices. Click Search.
  9. Drill down to review the details of any product in the grid.
  10. Select each item to be paid and click Pay All.
    The selected product is marked for payment, even if the product is unsold. Vendors may require payment for all unsold items when a floor plan expires.
    Note: If you did not specify an Invoice # in you search, you can select products for a single invoice only before selecting Pay All.
  11. Click Yes to confirm payment of the selected product.
  12. Repeat steps 9-11 for each product you want to pay.
  13. Select the products you marked for payment and click Update.
  14. On the Update window, specify these values:
    Extra Charge Amount
    If this is the last scheduled pay, the Recommended Extra Charges Amount from the Details window defaults and cannot be changed.
    Otherwise, you can change the default amount.
    Amount/Percent
    If you are specifying an extra charge, select if the charge is an amount or percent of the line amount.
    The remaining fields are for information only and cannot be changed.
  15. Click Submit.