SA Data Archive Purchase Orders Report overview
Function acronym: SADDP
Use this report to archive all inactive purchase orders, canceled purchase orders, and inactive quotes for a selected date. Return Merchandise (RM) order types are also included.
The archive process archives data from these files:
- Purchase order header record
- Purchase order line item record
- Purchase Order Entry OE/WT# record
- Purchase order costing record
- Purchase order addon record
- Purchase order replenishment
- Order notes
- Line item comments
This table shows the criteria that determines if a record is archived:
| Record | Criteria |
|---|---|
| Purchase order (PO, AC) |
Costed date Closed-Stage 7 |
| Canceled order |
Last transaction date Canceled-Stage 9 |
| Receiver # record |
Entered date Order must be Closed-Stage 7 or Canceled-Stage 9 |
| Direct order (DO) |
Costed date Tied sales order must be Paid-Stage 5 or Canceled-Stage 9 |
| Quote order (QU) |
Last transaction date Entered-Stage 0 |
| Blanket order (BL) |
Last transaction date Entered-Stage 0 |
These conditions must also be met:
- Any costing or addon records must be canceled or meet the same criteria, which is Stage 7 or 9.
- All blanket orders (BL) must be fully released.
Purchase orders that are tied to sales order or warehouse transfer can be purged. The sales order or warehouse transfer is not archived or purged.
If a purchase order has serial or lot products, the order suffix that is stored on the associated Inventory Control record is changed to -99. This prevents serial or lot records from being associated with future orders with the same purchase order number.
All purchase order suffixes must meet all criteria for the original purchase order to be eligible for archiving.