Purchase Entry Processing Receiving Advice EDI 861 Report overview
Function acronym: POEPR
Run this report to generate receiving advice for VMI and non-VMI transactions. Coordinate the transmission schedule of this document with the vendor.
If a vendor sends you an EDI 856 Advance Ship Notice or EDI 857 Shipment and Billing Notice, you can send an EDI 861 Receiving Advice document to inform the vendor of discrepancies between the products you received and the products included on the Advance Ship Notice or EDI 857 Shipment and Billing Notice.
The EDI 861 reports at the line level. You can include exception lines or all lines. Exception lines are those where the Receiving Condition code in the item record is ‘other than Unavailable is not 07’ and ‘Unavailable is not blank’. If your vendor requires carton-level data, you select the applicable data from the EDI document based on the vendor’s specifications.
Because the Shipment ID is used to match records, the transactions reported on the EDI 861 must have been received in Purchase Batch Receiving Entry. Purchase orders received directly in Purchase Receipt of Inventory Entry are not associated with a Shipment ID and become an exception.
If you receive by license plate, all products in a container are received when the container is received in Purchase Receipt of Inventory Entry. Discrepancies cannot be reported for products within containers.
In the Header view of Purchase Receipt of Inventory Entry, do not select New Purchase Order in the Items Not Received field for EDI transactions. That selection prevents future EDI transactions from matching up with their related data.