Purchase Entry Processing Print POs Report overview

Purchase orders for vendors or vendor ship from addresses that do not allow purchases are not available for printing. You will not be able to add these purchase orders to a list or print these purchase orders, without or without a list.

The purchase orders can be printed in standard or custom formats and can be set up to print to email, fax, or EDI. Select the format in SA Administrator Options-Documents-Purchase Orders-Printing. You can print the headings on the purchase orders or suppress them. If you have custom, preprinted forms, do not print the headings.

When you first print a purchase order, the stage changes from Stage 1-Ordered to Stage 2-Printed. Inventory Control or Accounts Payable are not affected. If you reprint a purchase order, the stage does not change but the number of times it is printed is recorded.

If you reprint a purchase order in Stage 2, only the lines that were changed are reprinted. Any type of change qualifies the lines to be reprinted. The On Order quantity is affected by reprinted purchase orders. The quantities displayed in Purchase Order Entry and Purchase Receipt of Invoice Entry reflect the changes.

If comments and notes exist on the respective records, you can specify to print them on the purchase orders.

If you print purchase orders that have been processed in Purchase Receipt of Inventory Entry or Vendor Invoice Center Entry, or are in Stage 7-Closed, only the purchase order headers print. The purchase order header indicates if the order has been closed or received.

To print canceled purchase orders, run the Purchase Demand Print Report or use the print function in Purchase Order Entry. You cannot use this report.

If the purchase order is a rush order, a notation is added to the header. Select Yes for the Print Rush Purchase Orders Only? option to print only the purchase orders that are designated as rush orders.

When you print a purchase order that contains a nonstock product, the bin location from the ICENH record is displayed in the Bin Location field. If the bin location was not specified during receipt of inventory, then NonStock is displayed in the Bin Location field.

A Return Merchandise (RM) order prints the vendor or ship from address, if applicable, in the Bill and Ship To fields on the purchase order. If you use Warehouse Manager, bin locations assigned in Warehouse Manager are included on the RM purchase order. If you do not use Warehouse Manager, the bin locations from Product Warehouse Product Setup print on the RM purchase order. RM orders with core products include the allocation detail. Serial numbers are included for serialized items. When the core product is a substitute, this message prints on purchase orders: Number of Cores [qty], Substitute [the substitute product] .

A purchase order that is tied to a Direct Order (DO) or Value Add (VA) order prints regardless of the hold status and open internal fields on the tied VA order.

If these conditions occur, a message that pertains to the condition prints on the purchase order:

• A purchase order is reprinted.
• The order disposition is Ship Complete, Will Call, or Tag and Hold.
• The Confirm option on the purchase order header is selected.
• The purchase order type is Blanket Order (BL).

Do Not Ship is displayed in Sold To section of the purchase order. If you generate EDI output, Do Not Ship is displayed in the ship to address section.

Back orders depend on the Vendor Setup record. The disposition on the purchase order header is checked. If the disposition is blank, Tag and Hold, or Will Call, the back order option is checked. If Allow Back Orders is selected, BO Partial prints below the Schedule field. If Allow Back Orders is not selected, Cancel Partial prints.

If you specified Our Customer # on the Vendor Setup record, it is printed on purchase orders for the vendor. Our Customer # is the value that the vendor uses to identify you.

If serial numbers or lot numbers have been allocated for a returned product, they print under the product line on the purchase order.